Personal Assistant

Duties & Responsibilities:      Full-time position

Administrative Support:
•    Coordinate/manage/ schedule meetings, conferences, appointments and events. Ensure logistics are organized effectively
•    Able to juggle competing priorities, constantly adapt to change and thrive in fast-paced, high-pressure environment
•    Prepare correspondence, reports, presentations, and meeting materials as requested
•    Screen and handle incoming calls, emails, and correspondence
•    Maintain accurate records, files, and documentation
Diary and Travel Management
•    Organize domestic and international travel arrangements and visas
•    Book flights, accommodation, transportation and itineraries
•    Prepare travel schedules and supporting documentation
•    Monitor travel expenses and process expense claims
Communication and Coordination
•    Act as the primary point of contact between the Executive and internal or external stakeholders
•    Liaise with partners and colleagues on behalf of the Executive
•    Follow up on action items and ensure deadlines are met
•    Coordinate and support special projects as required.

Office/Operational Support
•    Monitor office supplies and coordinate procurement when necessary
•    Assist with budget tracking and expense management (three budgets)
•    Support the implementation of administrative processes/procedures
•    Perform general administrative duties to support business operations

Education : post-secondary or bachelor's level preferred

Skills & Specifications :   

•    Trustworthy and discreet
•    Ability to work independently and maintain confidentiality
•    Maintain strict confidentiality regarding company and personal matters. Handle sensitive and confidential information with the highest level of discretion
•    Ability to prioritize tasks and work under pressure
•    Excellent organizational and time-management skills, strong multi-tasking capability
•    Comfortable working in collaborative, flexible fast changing environment
•    Able to manage intrusive requests and people, ...
•    Proactive and self-motivated
•    High level of attention to detail and accuracy
•    Strong written and verbal communication skills
•    Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
•    Professional demeanor and interpersonal skills
•    Service-oriented mindset

Work experience requirements :    

•    Proven experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar role.
•    Experience supporting senior Executives
•    Good knowledge of office management systems and administrative procedures

Languages :     

•    English: General professional proficiency
•    Other languages would be a plus
 

ArcelorMittal is the world's leading steel and mining company, with a presence in 60 countries and primary steelmaking facilities in 15 countries. Our material is part of the fabric of life. What we produce makes a difference – to individuals, communities, businesses and society. At ArcelorMittal, the safety, health, and wellbeing of our employees are our top priorities. We believe that every accident is avoidable, and it is essential for every employee, from the shop floor to the management committee, to hold this belief. 
Our purpose is to produce ever smarter steels that have a positive benefit for people and planet. Steels made using innovative processes which use less energy, emit significantly less carbon and reduce costs. Steels that are cleaner, stronger and reusable. Steels for electric vehicles and renewable energy infrastructure that will support societies as they transform through this century. With steel at our core, our inventive people and an entrepreneurial culture at heart, we will support the world in making that change. This is what we believe it takes to be the steel company of the future.