Coordinator of Supplemental Funds

The overall responsibility of this position is to provide school leaders, program directors and Central Office departments with support and consultation in the areas of grant development, administration, implementation, and monitoring in order to effectively manage fiscal resources directed to District programs. The Coordinator will be a single point of contact to proactively address needs related to grant administration, and will support the administration and implementation of grants by coordinating the navigation of internal systems to access funding, and implementing/executing progress monitoring systems to evaluate impact of funds on program improvement and student achievement. Additionally, this position will coordinate grant activities external to the RCSD, such as preparing external budget documents, facilitating external monitoring, and executing external reporting and compliance requirements.

Responsibilities

Act as liaison between school leaders, program directors and Central Office departments to support and troubleshoot grants administration Maintain superior communications with Central Office departments, schools, community partners and vendors Provide support for navigating and maintaining compliance with Central Office processes and procedures and Board of Education policy across departments Guide school leaders, program directors and Central Office departments in the availability of, braiding and consolidating of funds and fiscal resources to effectively support overall academic programming Collaborate with principals, program directors and Central Office departments to maximize fiscal and human capital resources Coordinate supports in utilization of RCSD internal software applications Facilitate procurement of goods and services, including the development and processing of legal contracts and agreements with educational partners Implement, monitor and evaluate program and fiscal progress as related to resource allocation Utilize project management strategies to support projects as needed, aligned to the RCSDs priorities, District Comprehensive Improvement Plan (DCIP) and school-level improvement plans Coordinate external program and fiscal audits and monitoring reviews Other performance duties as assigned by the Executive Director of Grants and Program Accountability

Qualifications

Masters Degree Five (5) years of appropriate teaching and/or administrative experience NYS certification for School District Leader or School District Administrator Evidence of or demonstration of the following essential knowledge, skills and abilities: Diplomacy and interpersonal skills Superior written and oral communications Program and project planning, development and management Negotiation abilities Superior technology proficiency Knowledge of RCSD Central Office Departments, processes and procedures Familiarity with RCSD Board of Education policy The Rochester City School District (RCSD) is at the heart of Rochester, New York—a city known for its rich history, cultural vibrancy, and strong sense of community. Nestled in the Finger Lakes region, Rochester offers the best of both worlds: a welcoming, mid-sized city with easy access to major destinations. We are a short drive from Buffalo, Syracuse, and the breathtaking Niagara Falls, with Toronto and New York City just a few hours away. Residents enjoy world-class attractions such as the Eastman Museum, the Strong National Museum of Play, and the scenic shores of Lake Ontario. RCSD serves nearly 23,000 students across 48 PreK sites and 39 schools, reflecting the diversity and spirit of our community. With a deep commitment to equity, academic excellence, and student empowerment, we offer a range of specialized programs, including bilingual education, alternative learning pathways, and innovative college and career readiness initiatives. We are driven by a mission to cultivate a culture of academic excellence, empathy, and accountability, ensuring every student is prepared for success beyond graduation. Led by a dedicated team of educators and staff, we embrace forward-thinking strategies to inspire critical thinking, creativity, and lifelong learning. Join us in activating dreams and unlocking potential—because in Rochester, we’re building brighter futures together.