Executive Assistant

Be the backbone behind a family office and fast-growing companies. Handle bookkeeping, contracts, inbox and logistics using AI daily.

€2,500-€3,500/month | Full-time | CET ±3hUnfair Advantage Capital is a Cyprus-based family office that builds, operates and grows businesses alongside Christian Wolf, one of Germany’s leading fitness and weight-loss influencers.

The group’s portfolio spans apps, agencies, B2B CRM, e-commerce, cosmetics and skincare. With long-term capital, hands-on operational expertise and an extensive European influencer network, the team takes an active role in developing products, growing brands and scaling its portfolio companies.

We're looking for a Remote Executive Assistant (German-Speaking / AI-Savvy). You'll be the backbone behind a family office and several fast-growing companies, making sure every receipt is filed, every contract is signed and stored, and every message gets handled. This role combines bookkeeping, inbox and calendar management, document control and logistics across multiple companies and time zones.

📋 Collect, match and file every receipt and invoice the same day, so the books are always ready for tax advisors

✏️ Prepare the bookkeeping for each company and chase anything missing

💼 Get NDAs and contracts signed, versioned and stored where they belong

📁 Own the structure of drives so anyone on the team finds any document in seconds

🔄 Follow up open points with lawyers, tax advisors and partners until they're closed

💡 Handle short research tasks, always ending in a clear recommendation

📧 Go through email and WhatsApp daily: sort, flag what needs attention, handle what doesn't

📅 Book calls and meetings across several people and time zones

✈️ Plan travel and logistics, plus occasional personal bookings the way they're needed

🤝 Provide scheduling, travel and admin support for the wider team

This is a full-time, exclusive role. You'll work remotely within CET ±3h.

Requirements

To be successful in this role, you need:

✅ Near-native conversational fluency in German

✅ Fluent English

✅ Clear, friendly, fast communication with a feel for tone and discretion

✅ Extremely organised, reliable and discreet approach - you close loops and take pride in doing admin well

✅ 2+ years as EA, office manager or in operations

✅ Comfort with numbers and invoices

✅ Daily Claude or ChatGPT user who can show where it saves you time

Brownie points for:

⭐ AI enthusiast who builds own workflows

⭐ Fast-paced background

⭐ Confidence to check and challenge project plans, quotes and invoices

You get briefed once and remember how things should be done the second time. Every receipt is filed the same day. No message waits - everything gets an answer, a follow-up or a next step within hours. Any document or contract can be found in under a minute. This role suits someone who genuinely enjoys bringing order to complexity and uses AI daily to work faster and smarter.

Benefits

What’s in it for you?

💰 €2,500-€3,000 per month, up to €3,500 with good to very good German*

💼 Full-time, exclusive role

🌍 Fully remote

📍 20 days paid leave

📝 Stable contract with Ingo Lange Ltd, Cyprus

🚀 Real variety: a family office, deals and several fast-growing companies, not one narrow desk

📈 Room to grow: as you prove yourself, you take on more responsibility

🤝 Direct work with Dr. Ingo Lange in a small, fast team that uses AI everywhere

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This is our typical hiring process - occasionally, it may include extra steps.

For this role, JobRack is partnering with the company to find their next hire. We’ll handle all the screening and testing, so they see only the best-fit candidates - like you!

🔍 How to shine
• Read the role details carefully.
• Submit a thoughtful, high-quality application.
• Stay responsive - we’ll keep you updated at every stage.

✨ Important notes
• Apply only through JobRack; please don’t contact the company directly.
• We expect a respectful hiring experience - any disrespect means instant disqualification.
• This is a full-time, primary role (no freelancing or second jobs).

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