Revenue & Billing Administrator

About Us

Zutec is a fast-growing technology company, providing cloud-based software for the construction property industry. Zutec’ offers best of breed solutions for Document Management, Quality Management, Handover Management and Asset Management. Today we have digitised over 35 million building documents, 1.5m+ building units, powering £250bn in building assets across the UK and Ireland. Our user-friendly and secure cloud-based software and mobile solutions save asset owners, contractors, housebuilders and developers time and money while meeting compliance throughout the building lifecycle.

We are a global company with offices in London & Dublin. This role offers hands-on experience in a multi-entity finance function as it moves to automated billing, a strong foundation for a career in finance operations.

The Role

Support the revenue and billing function for a multi-entity group, from closed-won deal through to issued invoice. This is a hands-on administrative role covering order preparation, customer and billing setup, invoicing, purchase order chasing, first-line queries, and month-end and audit support.

Fixed-term contract

This is a six-month fixed-term role. We are automating our revenue and billing process, and the role exists to carry the manual workload while that automation is designed and implemented. The process will change during the contract as automated steps go live. Once the automation is in place, the manual administration this role covers will no longer be needed, so the contract will end on its expiry date and we do not expect to renew, extend or make it permanent.

In this role you will:

• Check closed-won deals have a contract, purchase order and complete billing details before processing
• Return incomplete orders to the salesperson who raised them and follow them through to resubmission
• Set up and maintain customer records, including billing addresses, contacts and payment terms
• Process orders into our finance system using the established tools and checks
• Add billing schedules and contract dates for handover projects once they start
• Issue and despatch invoices, including uploads to customer portals
• Upload invoices into our ticketing system for collections
• Chase missing purchase orders, contract dates and project start confirmations
• Maintain the master agreement tracker, matching each purchase order to the site and value it covers
• Review live projects and variations weekly and pick up those ready to bill
• Keep the billing tracker current so nothing sits unprocessed
• Run the shared billing inbox as first line, answering routine queries and routing the rest
• Answer customer and internal questions on what has been invoiced and when
• Prepare billing data and schedules to the month-end timetable
• Support audit requests

Requirements

What are we looking for?

Experience

• Six months to two years in billing, accounts receivable, sales support or similar administration, or a strong graduate with relevant placement experience
• Order-to-invoice and sales order processing
• Customer and billing setup
• Invoicing and despatch, including customer portals
• Chasing purchase orders and contract documentation
• Handling client and internal queries, working with sales, project and credit control teams
• Supporting month-end and external audit

Systems and tools

• Expected: strong Excel skills
• Desirable: NetSuite, HubSpot or Jira
• Desirable: multi-entity or multi-currency environment
• Bonus: Claude or other AI tools used in day-to-day work

Qualifications

• Part-qualified or studying (AAT, ACCA, CIMA): desirable

Key relationships

• Internal: sales and deal owners, project and handover teams, credit control, finance
• External: clients, external auditors

Benefits

What we Offer?

Zutec has a fantastic benefits package which is regularly reviewed and updated. Our benefits cover health and wellbeing, culture and career development. Some of our benefits include:

• Private healthcare
• Life Assurance
• Cycle to work scheme
• Enhanced Maternity/Paternity Leave
• Employee Assistance Programme
• Professional studies subscription
• Hybrid working
• Summer and winter company parties
• A very competitive holiday allowance
• Charity and volunteering days
• Access to mental health first aiders
• Company Pension scheme

Why Zutec?

Throughout Zutec, our people contribute a powerful blend of talent, knowledge and experience that is embodied within the solutions and services we offer. Our core corporate values can be summed up by the acronym DATA – we like to say we’re a ‘DATA’-driven company.

Different - We celebrate diversity. Being bold enough to question convention is crucial to finding better ways to operate. We build on the unique strengths and ideas of our people to create solutions.

Agile - Technology never stands still, and neither do we. We are always on the lookout for new ways to do things and help our customers derive more value from their business and data to maintain a cutting edge.

Transparent - We are clear and open in the way that we function and communicate. We advocate respect and transparency to get the best from our colleagues, clients and industry regulators. Better visibility empowers better insights and decisions.

Achievement - We are passionate about outcomes and continual improvement. And we know these things matter to our people and our customers, so we focus on development. We help all our stakeholders gain tangible, measurable benefits that contribute towards quality and growth.

At Zutec, our commitment to diversity and inclusion is at the core of who we are and what we do. We know that having diverse and inclusive teams has a positive impact on our business and customers and helps to generate better ideas to solve the complex problems of an ever-changing world. Being different is central to our DATA values, where we celebrate diversity and build on the unique strengths of our people. We know we’re all equally different, so no matter who you are, how you think, or where you’re from – you are welcome here!