Legal-Administrative Assistant

Everyone says they want to change the world. We're looking for people who actually will. 

Alliance Defending Freedom is a faith-based legal advocacy organization that protects fundamental freedoms and promotes the inherent dignity of all people. Please visit our career site to view our Statement of Faith and Doctrinal Distinctives.

Legal Administrative Assistant

Alliance Defending Freedom is looking for a highly organized Legal Administrative Assistant to join us full-time. As a Legal Administrative Assistant, you are a vital part of the International Advocacy team in Washington, D.C. In this role, you will coordinate and provide legal administrative support to the International Advocacy team and report to the International Advocacy Operations Manager.

Your Essential Responsibilities:

In this position, you will:

• Coordinate and provide comprehensive administrative support to the Advocacy Team based in Geneva, New York, and Washington D.C., to ensure efficiency and effectiveness.
• Answer phone calls, welcome visitors, schedule meetings, and manage calendars to ensure smooth daily operations that relate to the Advocacy Team.
• Process invoices, expense reports, and support basic financial administration.
• Act as the primary point of contact for internal stakeholders on matters related to the UN and Latin America advocacy team.
• Work closely with the Directors of Advocacy and members of the different advocacy teams, keeping them informed of upcoming commitments, deadlines, and priorities.
• Coordinate and support internal and external meetings, conference calls, conferences, and advocacy events, including logistics, invitations, agendas, catering when required, minute-taking, and follow-up on action points with Advocacy team members, in Washington D.C and internationally, working together with Operations Team Members where necessary. When possible, accompany teams to events to provide on-the-ground support.
• Arrange travel for the various Advocacy team members, their guests, and visitors.
• Prepare, format, file, and maintain legal and advocacy-related documents, filings, correspondence, and records, ensuring accuracy, confidentiality, compliance with internal procedures, confidentiality, and accessibility.
• Conduct legal and policy-related research to support advocacy matters, as required.
• Draft, coordinate, edit, proofread, and format presentations, reports, briefing materials, memos, correspondence, and internal and external communications, including mass emails, with a high level of accuracy, consistency, and attention to detail.