Procurement & Subcontractor Coordinator

Procurement & Subcontractor Coordinator – Melbourne CBD

Location: Melbourne, VIC
Company: BGIS, Government Client
Employment Type: Full Time, Permanent, On-Site
Salary: $80,000 – $85,000 + Superannuation

🌿 We acknowledge the Traditional Custodians of the land on which we work, and pay our respects to Elders past, present and emerging.

About BGIS

BGIS is a global provider of integrated facilities management, delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on our collaborative and inclusive culture, and on maintaining high standards of safety, quality, and service.

Purpose of the Role

BGIS is looking for a Procurement & Subcontractor Coordinator to join the team supporting a large Victorian government property portfolio. Reporting to the Procurement and Vendor Contract Manager, you'll coordinate procurement, quoting and tender activity in this newly created role, and make sure subcontractors meet contractual, safety and compliance requirements from start to finish.

You'll work with a wide range of people, including the client, contractors, suppliers, and our Operations and HSEQ teams. You'll join a positive, supportive office team, and as a new position, there's a real opportunity to shape how the role works.

The ideal candidate is organised, proactive and personable. You're comfortable taking a task and running with it, and you enjoy building good working relationships with everyone involved.

Key Responsibilities

• Coordinate procurement activities, including sourcing, tendering, quotation management, evaluation and supplier engagement.
• Manage quotation processes through Vendor Panel, making sure they meet contractual requirements.
• Support procurement approaches that deliver value for money, cost savings, service quality and reduced risk.
• Help set up and administer subcontract agreements.
• Coordinate subcontractor onboarding and compliance, including licences, insurances, qualifications and safety documentation.
• Monitor ongoing contractor compliance and escalate any issues.
• Keep procurement and compliance records accurate and audit ready.
• Work with Operations, HSEQ and suppliers on compliance reviews, audits and corrective actions.
• Suggest improvements to procurement and contractor management processes. 

Education, Experience & Skills

Essential:

• Experience coordinating procurement and sourcing activities in property, facilities management or corporate real estate.
• Experience with contractor onboarding, safety compliance or subcontractor verification.
• Sound understanding of safety management systems, subcontractor controls and risk management.
• Excellent communication and interpersonal skills, with the ability to work with the client, contractors and internal teams.
• Strong problem-solving skills and a flexible approach to change.
• Proactive and organised, and comfortable managing your own workload.
• Tertiary qualifications in Property, Commerce, Business or a related discipline.

Desirable:

• Experience using Vendor Panel or similar procurement platforms.
• Experience with integrated property, facilities, project or financial management services.
• Experience supporting government or multi-site portfolios.
• Experience supporting audits or compliance reviews.

Workplace Flexibility

This is a full time, permanent position based 100% in our Melbourne CBD office, close to public transport, cafés and local amenities.

Why Join BGIS?

Key Benefits Include:

✔ Spot recognition vouchers and $2,000 employee referral bonus.
✔ Access to Flare for discounts across retailers, energy, utilities & much more!
✔ Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers.
✔ AFR Best Places to Work 2024 & 2025.
✔ Winner of Inspiring Workplaces Award 2025.
✔ Endorsed by Work180 as an employer of choice for women.
✔ Recognised by WORK180 as a Top 5 Employer for career development opportunities.
✔ Career progression through secondments & internal mobility.
✔ Health perks including EAP, wellness programs & flu vaccinations.

BGIS is a global provider of facility management, energy and sustainability, project delivery, asset management, and technical services. We employ over 12,000 people worldwide and manage over 50,000 diverse facilities, including critical environments such as data centres. Our clients span sectors including Healthcare, Government, Higher Education, and Utilities.

How to Apply

If you are a proactive, skilled, and engaging Procurement or Contractor Compliance professional looking to join a forward-thinking company, we would love to hear from you!

BGIS is an equal opportunity employer and we warmly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility

To be successful in the role, applicants must have full working rights in Australia.

Apply Now

Be part of a workplace that values diversity, safety, sustainability, and belonging.

Explore more opportunities at https://apac.bgis.com