Human Resources Officer

To provide professional human resources services to academic and non-academic staff at the University and ensure the implementation of HR policies and procedures to enhance collaboration, compliance, and operational efficiency.

Responsibilities

1. Leave Management

• Process all types of leaves (annual, maternity, unpaid leave, compensation leave, escort leave, etc.)
• Ensure timely submission of return-from-leave requests after verifying them against the attendance system.
• Process long sick leave requests and ensure all required documents are submitted before forwarding them to the medical committee.

2. Contract Renewals & Probation Evaluations

• Handle the contract renewal process, including obtaining renewal decisions from line managers, issuing renewal letters, attaching required documents (e.g., performance appraisal score), and completing renewals in the HR system.
• Monitor employees nearing the end of their probation period and ensure their evaluations and status confirmations are completed by the line manager.

3. Employee Benefits & Allowances

• Process all types of employee benefits and allowances on the HR system, such as job promotions, annual travel tickets, distinction awards, special allowances, annual increments, transportation allowances, and overtime requests.

4. Employee Transfers & Changes

Process transfers and employee data changes in the HR system, including job title changes, marital status updates, and educational degree modifications.

5. Salary & Business Mission Requests

• Issue salary certificates (To Whom It May Concern) for academic and non-academic staff and ensure accuracy and timely processing.
• Process Business Mission requests through the HR online application and verify compliance with university policies.

6. Attendance & Punctuality Management

• Manage the attendance system, including creating new accounts, fingerprint registration for new joiners, attendance schedules, shift adjustments, and learning program days.
• Monitor attendance records and report violations such as late arrivals, early departures, and absences.
• Apply disciplinary actions related to attendance and punctuality according to university regulations.

7. Employee Clearance & End-of-Service Processing

• Follow up on the clearance process for departing employees with concerned departments to ensure a smooth exit process.

8. Data Confidentiality & Compliance

• Maintain the confidentiality and security of all employee data, including personal and financial information.