Executive Assistant

Location: Melbourne

Contract Type: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf)

The role

We have an exciting opportunity for an experienced Legal Assistant to provide administrative support to our Melbourne Dispute Resolution team. This is a full‑time, permanent role supporting a collaborative team, where you'll play a key role in the smooth day-to-day running of the practice.

Some of your responsibilities will include:

• Proactive diary and inbox management
• Coordinating meetings and travel
• Liaising with clients and internal stakeholders to build strong working relationships
• Drafting correspondence and assisting with document preparation and amendments
• Matter and file management (including opening and closing matters and maintaining filing systems)
• Client billing and reporting
• Reconciliation of corporate expenses
• General administrative and ad hoc support

What you'll bring

To be successful in this role, you will bring experience in a similar position and demonstrate:

• 2+ years' experience as a Legal Assistant (ideally within litigation)
• Strong organisational skills and the ability to manage competing priorities
• A high level of accuracy and attention to detail
• An understanding of billing and financial processes
• Proficiency in MS Office (Word, Excel and PowerPoint)
• A collaborative approach and willingness to support others
• Strong communication skills
• A proactive mindset and a willingness to take initiative

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.