CBIS Officer Administration

Acknowledgement of Country 

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation. 

Role highlights

• Support the day-to-day administration of CSIRO’s property and facilities operations

• Use your customer service and organisation skills in a diverse site-based role

• **Join a collaborative team supporting world-class science

  **

About CSIRO

As Australia's national science agency, CSIRO is solving the greatest challenges through innovative science and technology. Many of our iconic innovations were once considered impossible until someone, just like you, joined us and took on the challenge.

Visit CSIRO.au for more information.

The opportunity 

CSIRO’s Business and Infrastructure Services unit (CBIS) manages a complex property portfolio that supports CSIRO’s research, operational and administrative activities across Australia. This includes a diverse range of scientific research facilities, National Research Infrastructure, office spaces and administrative sites.

As the CBIS Officer Administration, you will provide day-to-day administrative, logistical and customer service support to help ensure the effective operation of CBIS facilities and site-based services. You will work closely with a regionally dispersed facilities operations team, supporting administrative systems, client requests, health and safety record keeping, contractor management, security processes and reception coverage.

This is a locality-based role that shares responsibility for coverage of the main reception and requires the successful candidate to work full-time on site.

Your high-level duties will include: 

• Provide general team support, including monitoring shared inboxes, answering phone calls, distributing requests and escalating issues as required.
• Respond courteously and efficiently to client requests, maintaining clear communication and monitoring client satisfaction.
• Undertake a broad range of property-related administrative activities in support of the CBIS site, state or regional team.
• Use and support facilities management, access control and safety systems.
• Support health, safety and contractor management record keeping, including contractor inductions and related documentation.
• Assist with site security administration, including keys, access cards, ID cards, registers and related processes.
• Maintain accurate records, files and databases in line with administrative systems and processes.

Role particulars

Location: Clayton (VIC) or Hobart (TAS)

Salary: AU$76k – AU$96k per annum (pro-rata for part-time) + 15.4% superannuation

Tenure: Specified term of 3 years, Full-time

Reference: 103614

As the successful candidate, you will bring:

• Demonstrated ability to manage property administration functions in a complex facilities environment, including the ability to prioritise workloads, problem solve by identifying solutions and considering implications, and the ability to recognise and make changes to improve performance.
• Demonstrated experience and a willingness to undertake a range of general administrative support tasks in an office environment.
• Proven ability to demonstrate initiative, actively contribute as a team member and share relevant and useful information.
• Proven experience effectively gathering and communicating information, ideas, and concepts verbally, together with the ability to convey complex information in a straightforward and understandable manner.
• Demonstrated strong organisational skills and the ability to prioritise demands, accepting personal responsibility for doing the job well.
• Sound keyboard skills, knowledge of Microsoft Office applications including Outlook and Teams, and the ability to become familiar with use of facilities management specific software and systems.

Desirable:

• Knowledge or experience in the operation of Facilities based management systems that may include job logging, financial and building operations style platforms.

For full details about this role, and other criteria, please review the Position Description. 

Not sure if you meet all the criteria?

While it is CSIRO policy that the successful candidate must meet all the essential criteria, there are many ways to demonstrate this. Don’t let the list discourage you. If you are unsure about applying, please reach out to the contact person in the Position Description.

Setting you up for success

We are committed to providing a recruitment process that is fair, equitable and accessible to everyone. We recognise that it may be helpful for us to adjust our process to make it equitable for your individual situation. Please reach out to the contact person listed in the Position Description and let us know how we can support you.  

Life at CSIRO and flexible work arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work. We can discuss flexible work arrangements with you during the recruitment process. CSIRO also offers a range of leave entitlements, benefits and career development opportunities. To find out more, visit Careers at CSIRO.

Inclusion and belonging

Solving Australia's greatest challenges takes a diversity of minds and lived experiences. We know diverse teams are more effective and deliver more innovative outcomes. As an equal employment opportunity organisation, we are committed to creating diverse and inclusive teams where people feel they belong. We recognise true diversity encompasses all ages, abilities, cultures, faiths, levels of education, genders, sexualities, diversity of thought and much more. We focus on hiring people who share our values of People First, Further Together, Making it Real and Trusted.

CSIRO holds Platinum Status for the Australian Workplace Equality Index for LGBTQIA+ inclusion, and a Science in Australia Gender Equity Bronze Award.

Eligibility 

Applications for this position are open to Australian Citizens, New Zealand Citizens and Australian Permanent Residents.

Appointment to this role is subject to provision of a national police check and may be subject to other security/medical/character requirements.  

Child safety 

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy. 

How to apply 

Please apply online and submit a cover letter (maximum 2 pages) and CV that demonstrate your motivation and ability to meet the essential requirements of this role.

Applications close 

30th July 2026, 11pm AEST.