Executive Coordinator
Administrative & Business SupportPosted 7 May 2026
Posted 7 May 2026
The original posting with the fluff stripped out
No unique specialisation
At Halter, we’re on a mission to enable farmers and graziers to run the most productive and sustainable operations. Our customers are using Halter to break free from the time-intensive constraints of conventional practices. Imagine watching 500 cattle stand up and walk calmly towards their next break? No quad bikes, no dogs, no fences. Just a group of cattle walking at their own pace. People say it looks like magic. Our customers are revolutionizing grazing with Halter. It's changing lives and transforming an industry. People join Halter to do meaningful work. By joining us you’ll be solving challenging problems within a talented team and a culture built for high performance. Our team out-think, out-work and out-care. We’re committed to delivering real change in the world - this isn’t easy, and in truth, we love that it’s hard.
We’re backed to deliver on a mission that matters by Tier 1 investors including Founders Fund, Bessemer Venture Partners, BOND, DCVC, Blackbird, Promus Ventures, Rocket Lab’s Peter Beck and Icehouse ventures.
To find out more, visit our LinkedIn & Instagram.
Halter is growing fast, and our Exec team needs to operate at it’s best. As our Executive Coordinator, you are the engine that makes that possible. You’re the person who makes 8 calendars align across multiple time zones without anyone having to think about it. The one who sees a scheduling conflict brewing on Tuesday and has already fixed it by Monday. The one who books travel, builds itineraries, coordinates rooms and logistics, and ensures that every time an Exec walks into a meeting, everything just works.
This is not a passive role. It is a high ownership, high pace position for someone who takes genuine pride in making everything run seamlessly, the kind of person whose best work means everyone else can focus on theirs. Someone who thinks in systems, thrives in complexity, and finds deep satisfaction in making the pieces fit perfectly.
You will sit within Halter's Exec Office function, working closely with our Exec Ops Partner, Business Partner to the CEO and EA’s as part of a cohesive, high-performing team. This structure is intentional. It means you are not isolated, you are part of something bigger, with a clear view of how your work creates leverage across the entire leadership team, and a genuine path to grow within the function over time.
You are the owner of Exec Calendar Logistics. You schedule internal meetings, coordinate across time zones, resolve conflicts before they become problems, and maintain calendar hygiene across the Exec team so that time is protected and nothing falls through the cracks.
End to end travel management for the Exec team. Flights, accommodation, ground transport, visas, and itinerary formatting, all handled with precision and a high bar for quality. Over time, you will build relationships with preferred vendors and travel partners, and continuously improve how we do this.
Room bookings, dial in setup, attendee coordination, documentation prep, you make sure that every meeting has what it needs to run well. You are proactive, not reactive, and you bring a level of care to the details that makes a real difference to how the Exec team operates.
You are the first point of contact for inbound admin requests to the Exec team from across the business. You handle the volume and complexity with good judgment and a consistent high standard.
Arranging gifts
Making restaurant and venue bookings
Organising catering
Carrying out other duties as required from time to time
You are the kind of person who thinks ahead and spots and fixes issues before they become a problem
You look at next week's calendar today and identify what needs to move, what needs prep, and what has been missed.
You communicate clearly and confidently with senior stakeholders without needing hand-holding - you do what you say you’ll do, and always close the loop
You reset without hesitation when the plan changes at 4pm, because it sometimes will.
You have strong personal standards for quality and you hold yourself to these regardless of whether anyone is watching.
You are hungry. You want to learn how a high-growth company operates at the top, and you see this role as a real opportunity to do that, a position where you can build a genuine craft and grow into something bigger when the timing is right.
Experience in coordination, PA, or high-volume administration or operations, ideally in a fast-paced or high-growth environment
Exceptionally organised, you hold dozens of moving pieces at once and still catch the detail everyone else missed
Tech-savvy and quick to pick up new tools
Strong communicator who engages confidently with senior leaders and external partners
You thrive being close to the action, you're energised by proximity to decisions, pace, and people operating at a high level
Self-motivated and internally driven, you don't need external pressure to perform, you set your own bar
You care about the work and the people you support
Halter is committed to promoting a diverse and inclusive workplace — a place where we can each be ourselves and do the best work of our lives. Research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and under-represented groups of candidates tend to only apply when they meet every requirement. If you think you have what it takes but don’t necessarily tick every requirement on this job description, please still get in touch and apply to Halter. We’d love to chat to see if you’ll be an epic fit!
If this opportunity sounds like you, please apply below by sending through your cover letter explaining why you’re excited about this role and working at Halter, along with your CV, and we’ll be in touch!
Please also feel free to check out the careers page for more information on working at Halter and don't forget to follow us on LinkedIn & Instagram.
Work that genuinely matters. Every now and again a company comes along that transforms an entire industry and leaves the world in a better place. Our team gets to be part of something truly meaningful, helping farmers improve their livelihoods, spend more time with their families, and build more sustainable operations.
Spectacular people solving hard problems. Our culture is designed for talented people to do work that changes lives. The team is filled with diverse, kind, and driven people who push each other to do their best work. You'll be thrown into the deep end, tackling complex challenges and building something tangible that solves real problems.
You'll grow here. Autonomy, mastery, and learning define how we work. You'll have the freedom to work on interesting problems, master new skills, and continuously develop yourself, both through your role and our $1,000 personal growth fund.
This isn't easy, and we love that it's hard. Working at Halter will be the most rewarding and the most challenging work of your life. We move fast, take bold bets, and work hard to reshape an entire industry. As one team member put it: "Joining Halter is a bit like strapping yourself to a rocket ship, but it's an epic journey to be a part of!"