Office Coordinator

Job Requisition ID: 56349 Opening Date: 07/13/2026Closing Date: 07/27/2026Agency: Department of Natural ResourcesClass Title: OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: Salary: Anticipated Starting Salary (Effective 7/1/26) $4,272 monthly; Full Range $4,272-$5,641 monthlyJob Type: SalariedCategory: Full Time County: LawrenceNumber of Vacancies: 1Bargaining Unit Code: RC014 Clerical Employees, AFSCMEMerit Comp Code: N/A

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number: 12-32-56349 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for the Office of Land Management. This position will  act as a liaison and maintain records and files for all sites and satellites; orally or in writing, explains procedures, rules and regulations, and/or services to contractors, vendors, other parks, and the public; gathers information and prepares documents and reports; will maintain holiday and work schedules; make independent decisions on the release of confidential information; prepare documents and reports for hunting, fishing, and recreational programs such as blind cards or permits including activity, metal detecting, hunting and research;  provide guidance to staff regarding various software applications and computer system operations; and maintain filing system on site correspondence, forms, legal documents, maps, financial records, and property control.  We welcome qualified and interested applicants who would like to be part of this team to apply today.

Essential Functions

• Under direction of the Site Superintendent, performs complex, specialized office support function duties for Red Hills, Newton Lake, Crawford County FWA, Sam Parr, and other sites as assigned.
• Assists with preparation of operational budgets, equipment requests, and inventory records. 
• Serves as timekeeper for assigned sites and staff. 
• Prepares complex correspondence and memos from written and dictated instruction, including safety issues, questionnaires, department information and numerous detailed information requests from visitors and other agencies. 
• Develops complex, multi-program databases, spreadsheets, forms, and applications for fast and efficient completion of routine reports. 
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above. 

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience. 
• Requires ability to keyboard accurately at 30 wpm. 

Preferred Qualifications

• Extensive knowledge of basic mathematics. 
• Working knowledge of the logic of computer programs. 
• One (1) year of experience having the ability to follow oral or written instructions. 
• One (1) year of extensive knowledge of composition, grammar, spelling, and punctuation. 

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

• Requires completion of a background check and self-disclosure of criminal history.
• Requires appropriate, valid Driver’s license.
• Requires ability to travel to satellite sites in performance of duties, when needed.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Will you be able to meet these Conditions of Employment? 

Agency and Division Statement

DNR Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available for certain positions. 

Office of Land Management

The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and institutes a wide variety of programs and activities advocating outdoor recreation through sustainable use, conservation, and preservation.  The Historic Sites Division of the Office of Land Management oversees 57 Historic Sites, Monuments, and Memorials.  OLM facilitates activities from small group interpretive programming at Historical Sites, to hiking, hunting, fishing, boating, and camping.

Work Hours: May 1 - Oct 31: Tuesday-Saturday, 7:30am-3:30pm w/ 1/2 hour lunch; Nov 1 - April 30: Monday-Friday, 7:30am-3:30pm w/ 1/2 hour lunch
Headquarter Location: Red Hills State Park, 3571 Ranger Ln, Sumner, Illinois, 62466
Work County: Lawrence
Agency Contact: Vicky Fowler
Email: vicky.fowler@illinois.gov
Phone #: 217-785-5387  
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com