Bids and Proposals Coordinator

Why Sparke Helmore?

As an independent Australian firm with a long history and a big heart, we have a rich story to tell. Our spirit is built on the power of relationships with our people, clients and communities.

At Sparke Helmore, you’ll be actively involved as part of a diverse, genuine and friendly team. We’ll help you harness your ambition and take your skills to new heights with exposure to outstanding clients and easy access to exceptional leaders and mentors.

Your story is yours to define. We’d like to be part of it and for you to be part of ours.

We have an exciting opportunity for a Bids & Proposals Coordinator to join our Business Development & Marketing team in Sydney, Melbourne, Canberra, or Brisbane.

About the team and the role

Working with the Bids & Proposals Manager, you will serve as a key liaison between the entire BD function to coordinate work streams from across BDM and the firm ensuring clarity, compliance, and integrity of major proposal documents. The role will suit an experienced bids & proposals coordinator who is able to take ownership of their work and will bring a proactive and strategic approach to the bids process.

Your main responsibilities are:

• Coordinating the full life cycle of winning bids and related collateral.

• Working to prepare whole or part bid and proposal responses, capability statements, short form proposals and other bid-related BD collateral.

• Supporting the BDM team to maintain bid and opportunity records in the CRM.

• Maintaining the bid library, ensuring all content and data is up to date, accurate and strategically written.

• Guarantee best bid practice across all written proposals and ensure bids are correctly formatted and comply with company brand guidelines and client requirements.

The team are extremely collaborative, they embrace flexibility and focus on delivering excellent service across the firm.

About you

• At least 3 years’ experience in a bids and proposals focused role or role that requires strong writing skills. Law firm experience is highly desirable, but not essential.

• Be a strategic thinker with extremely strong written and verbal communication skills.

• Excellent project management skills and the ability to meet deadlines.

• Highly organised with the ability to prioritise important tasks.

• High attention to detail.

• Commitment to efficiency and process improvement.

• An interest in keeping up to date with industry trends as it relates to bids and proposals. 

Applicants are encouraged to provide a portfolio of written work to support their application.

What Sparke Helmore can offer you

Our culture is one which values and celebrates diversity to better represent the communities in which we live and work. We encourage people from all backgrounds to join us - and bring their whole selves to work.

We recognise people value things differently. That's why our comprehensive benefits program is wide ranging so that everyone can find something that appeals to them. We're sure you will find something to love about what Sparke Helmore has to offer.

To find out more about what is on offer at Sparke Helmore please visit our website: Join us

We believe the best stories are shared

Background Screening: Successful applications will be subject to pre-employment and in some circumstances, ongoing background checks which include a criminal history check.

For further information regarding this opportunity please contact Nikki Costelloe on +61 2 4924 7307.