Practice Administrator

• Join a top-tier Australian law firm that truly values its people
• Permanent opportunity based in Perth office
• Provide direct and high-level support to one of our market recognised Corporate Partners

The Role

We are seeking an outstanding practice administrator who thrives on energy, organisation, and making things happen! If you're the kind of person who loves bringing structure to a fast-paced environment and gets a buzz from keeping everything running like clockwork, we want to hear from you.

This opportunity will see you work alongside a dynamic and impactful Partner in one of Australia's leading law firms. As an integral part of our Perth Corporate team, you'll be at the heart of the action — providing exceptional administrative support where needed, and at times to their wider team. We're looking for someone who doesn't just manage the day-to-day but owns it. You'll bring your expertise, initiative, and proactivity to ensure the practice runs seamlessly, within a supportive and collegiate environment.

Key Responsibilities

• Provide high-level secretarial and administrative support
• Take charge of diary management, including organising client meetings and facilitating travel arrangements
• Manage the billing process and accounts on a monthly basis, including client reporting requirements
• Inbox management and proactive prompts to stay on top of responses
• Excellent file management, including the opening and closing of matters
• Undertake conflict searches on the firm's database and prepare conflict emails with  efficiency
• Manage expenses, reporting and billing hygiene  
• Administer quality and risk responsibilities for the Practice, ensuring compliance at the highest level
• Be a team player, someone who jumps in, takes initiative, and actively contributes to the smooth operation of the practice

Skills & Experience

• Proven and distinguished experience in a legal administrative role, or similar position within a corporate environment
• Strong communication skills — across the team, the wider firm, and our clients
• Experience in billing processing using Aderant Expert (or a similar billing system) is preferable
• A proactive, solutions-focused mindset with a genuine drive to contribute to the success of the practice
• A natural ability to build and nurture positive relationships with Partners and colleagues
• Exceptional multitasking and prioritisation skills
• Advanced technical skills (Outlook, Word, Excel, and PowerPoint) paired with meticulous attention to detail

#LI-JS

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Jennifer Sanderson, (07) 3292 7331

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to recruitmentsupport@claytonutz.com.

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.