Administrative Business Lead

About this role

About this role

We are looking for a high-performing Administrative Business Lead to join our team to support two senior HR leaders. This role requires strong judgment, discretion, organization and the ability to manage competing priorities across complex calendars, meetings, travel, stakeholder requests and day-to-day administrative needs.

Responsibilities:

• Manage calendars for both leaders, including the complex coordination of in-person and virtual meetings with multiple participants across different time zones. Help prioritize competing meeting requests, use judgment to escalate high-priority items and ensure both leaders are prepared for key meetings

• Help both leaders stay on time for meetings and quickly respond to real-time requests throughout the day, including phone calls, urgent scheduling changes and requests from senior leaders, team members and key stakeholders

• Coordinate logistics for HR leadership meetings and other key forums, including scheduling, room reservations, attendee coordination, materials preparation and follow-up as needed

• Arrange domestic and international travel via Concur as needed, including flights, hotels, cars and visas if required. Cross-check travel details to ensure accuracy and proactively address any gaps or changes

• Process expense reports via Concur for both HR leaders and support timely reconciliation of corporate card activity

• Provide light administrative support to the broader HR team, such as ordering office supplies, supporting team logistics and helping coordinate ad hoc administrative needs

Qualifications:

• At least 10 years of administrative experience in a corporate environment

• Committed to being in the office 5 days per week on most week

• Gravitas to engage with C-suite personnel and their teams

• Highly organized with the ability to track multiple tasks to completion, across different stakeholders and timelines

• Meticulous attention to detail

• Use judgment to quickly pivot and adapt to changing priorities in a fast-paced environment

• Ability to build strong, respectful relationships with team members and peers across the firm

• Positive “can-do” attitude

• High degree of professional discretion and integrity

• Proficient with the Microsoft Office suite

For New York, NY Only the salary range for this position is USD$104,500.00 - USD$200,000.00 . Additionally, employees are eligible for an annual discretionary bonus, and benefits including healthcare, leave benefits, and retirement benefits. BlackRock operates a pay-for-performance compensation philosophy and your total compensation may vary based on role, location, and firm, department and individual performance.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

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Guidance on AI use for candidates**

At BlackRock, AI has long been part of how we work – enhancing decision-making, improving operations, and helping us deliver better outcomes for clients. We encourage candidates to use AI thoughtfully to learn, prepare, and work more effectively; but during our interview process, we want to focus on getting to know you through your own experiences, thinking, and judgment. To support you, we’ve provided guidance on when and how to use AI during our hiring process so you can approach each step with confidence and showcase your best self.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

To learn more about BlackRock, please visit Careers.BlackRock.com. We also encourage you to get to know us on LinkedIn, Instagram, YouTube, X, and TikTok.

BlackRock is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees, and we evaluate qualified applicants without regard to race, creed, color, national origin, sex (including pregnancy and gender identity/expression), sexual orientation, age, ancestry, physical or mental disability, marital status, political affiliation, religion, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law. View the EEOC’s Know Your Rights poster and its supplement and the pay transparency statement.

BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process, please email Disability.Assistance@blackrock.com. All requests are treated in line with our privacy policy.

BlackRock will consider for employment qualified applicants with arrest or conviction records in a manner consistent with the requirements of the law, including any applicable fair chance law.