Corporate Services Operations Coordinator

Job Description

The NBCUniversal Team is looking for a Corporate Services Operations Coordinator to serve as an administrative and operational support resource for Corporate Services. In this role you will help keep the team organized, responsive, and aligned by supporting day-to-day administrative needs, request intake, follow-ups, documentation, vendor coordination, and employee-facing services across catering, pantries, and workplace programs.

You will be responsible for supporting the team's daily administrative operations, with a focus on coordinating team workflows, tracking open items, maintaining documentation, and helping ensure requests are handled accurately and on time. You will also support contracted catering operations, pantries, and third-party vendor services that support NBCU and DreamWorks employees, such as banking services, fitness center operations, commuter programs, and car wash services.

What You’ll Do:

• Support request intake and triage for workplace service needs by clarifying requirements, routing items to the right owners, and tracking requests through completion.  This includes, but not limited to, pantry, catering, and vendor requests.
• Coordinate catering needs from planning through completion, including request details, pre-event coordination, menu and pricing review, setup communication, vendor follow-up, billing follow-up, and feedback gathering.
• Help maintain team tools and documentation, including shared files, SOPs, contact lists, vendor information, program trackers, recurring service calendars, and status updates.
• Assist with third-party service providers, including food services, pantry services, fitness services, banking, commuter programs, car wash services, and other employee amenities, ensuring issues are documented and follow-up is completed.
• Support invoice, purchase order, accrual, billing, and budget tracking processes by collecting details, routing approvals, reconciling vendor questions, and helping keep records organized.
• Work cross-functionally with internal partners and business leaders to understand day-to-day needs, coordinate logistics, and keep stakeholders updated.
• Help prepare simple reports, recap documents, business correspondence, signage language, employee communications, and procedure updates as needed.
• Conduct periodic field checks and walkthroughs to confirm services, pantries, meeting spaces, signage, and employee-facing programs are operating as expected.
• Use feedback, service data, and recurring issues to identify process improvements, improve response times, and support a better workplace experience.
• Perform other Corporate Services administrative, operational, and project support functions as assigned.

Qualifications

Let’s Talk About You…

• Organized - You create order, keep details clean, and make sure calendars, trackers, documents, and follow-ups do not fall through the cracks.
• Executor - You get things done! Using sound judgment, attention to detail, and strong process/project management skills, you move competing priorities forward in a matrixed environment.
• Communicates with ease - You have a way with words, written and verbal, and you know how to keep people updated clearly and professionally.
• Team support mindset - You anticipate what the team needs, jump in where help is needed, and make it easier for others to stay focused and organized.
• Customer Service Champion - No request is too big or too small; you put customers, employees, and the team first.
• Impeccable attention to detail - You bring requests to life by organizing details, confirming next steps, and managing scheduling commitments accurately.
• Juggler - You know how to manage multiple tasks and priorities while keeping stakeholders updated and informed.
• Tech-savvy - You are comfortable with MS Office, Outlook, Excel, PowerPoint, shared files, trackers, and new software/tools.
• Professional and discreet - You use good judgment, represent Corporate Services well, and handle sensitive information appropriately.

What You Must Have:

• BA/BS degree from an accredited college or university
• 2+ years' experience in administrative support, office coordination, workplace services, hospitality operations, facilities support, or a similar operational/admin role

What Would Make You a Stand-out:

• Experience managing calendars, schedules, trackers, meeting coordination, documentation, or similar administrative workflows
• Experience working with vendors, service providers, internal customers, or cross-functional partners
• Proficiency with MS Office, including Outlook, Word, Excel, and PowerPoint, with the ability to learn internal tools and systems
• Strong written and verbal communication, organization, follow-through, and customer service skills
• Able to work outdoors in varying weather conditions and walk/travel to multiple buildings throughout the day
• Available to work nights and weekends occasionally as business needs arise
• BA/BS degree from an accredited college or university in Business Administration, Hospitality Management, Communications, or a related field
• Experience as an office coordinator, administrative coordinator, team assistant, workplace services coordinator, facilities coordinator, hospitality coordinator, or similar role
• Experience supporting catering, pantry, food service, hospitality, employee amenities, or workplace services programs
• Knowledge of financial budgeting, purchase orders, invoice processing, accruals, vendor billing, or budget tracking
• Ability to write reports, business correspondence, employee communications, SOPs, and procedure manuals
• Strong Excel and PowerPoint skills, including the ability to prepare trackers, simple reports, recap documents, and presentation materials
• Strong communication/interpersonal skills
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment
• Customer service experience and a strong service mindset
• Strong at building relationships with employees and vendors in a personable and professional way
• Creative and innovative thinker who is solutions-driven when encountering challenges and problems
• Ability to read, interpret, and follow documents such as safety policies, operating and maintenance instructions, vendor contracts, and procedure manuals

Additional Requirements:

• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite. 

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. 

Salary Range: $24.00 - $33.00 Hourly

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.