Executive Assistant

ABOUT ROCKET LAB

Rocket Lab is an end-to-end space company delivering responsive launch services, complete spacecraft design and manufacturing, payloads, satellite components, and more – all with the goal of opening access to space. The rockets and satellites we build and launch enable some of the most ambitious and vital space missions globally, supporting scientific exploration, Earth observation and missions to combat climate change, national security, and exciting new technology demonstrations.  

Our Electron rocket has become the second most frequently launched U.S. rocket annually and has delivered more than 230 satellites to orbit, all while we work to develop Neutron, our upcoming medium-lift, reusable launch vehicle for larger constellation deployment. Our Space Systems business designs and builds our extensive line of satellites, payloads, and their components, including spacecraft that have been selected to support NASA missions to the Moon and Mars and components used on the James Webb Space Telescope. 

EXECUTIVE ASSISTANT

Based on site at Rocket Lab's headquarters in Long Beach, California the Executive Assistant is responsible for complex calendar management and scheduling of internal and external meetings across multiple time zones, handling expenses, multi-tasking during ad hoc projects, preparing for meetings, assisting with presentations and a variety of other day-to-day administrative tasks.

This is an exciting role that requires superior attention to detail, great organization and prioritization skills and the ability to plan and to meet tight deadlines, all while juggling multiple critical requests. This role will support the C-suite executive leadership with deliverables required for internal leadership, board of directors, and investors.

WHAT YOU'LL GET TO DO:

• Serve as a trusted support for the C-suite and executive leadership, ensuring seamless daily operations and supporting strategic initiatives
• Act as a liaison between the C-suite corporate officer(s), executive team, Board of Directors, investors, and key external stakeholders, representing Rocket Lab at the highest levels
• Manage executive calendars and schedules
• Plan travel itineraries and make travel arrangements both domestically and internationally, including reservations for events as needed
• Organize and execute logistics for meetings, conferences, and off-site events, including playing a key role in preparing for Board meetings, investor presentations, and critical business and executive events
• Timely reconcile and prepare expense reports
• Document and distribute meeting minutes and action items
• Greet guests and assist with special projects relating to guest/visitors
• Other duties as assigned

YOU'LL BRING THESE QUALIFICATIONS:

• Associate's degree 
• 5+ years of administrative experience 
• Expertise in Microsoft Office Suite (Word, Excel, Outlook, Power point, Copilot, etc. )
• Outstanding writing and verbal communications skills
• Experience in a fast-paced, corporate environment supporting C-level executives

THESE QUALIFICATIONS WOULD BE NICE TO HAVE:

• Bachelor’s Degree and/or advanced degree
• Excellent organization, planning, time management, and problem-solving skills
• Highly motivated and able to work effectively with minimal supervision
• Proven discretion and professionalism in handling confidential and sensitive business matters
• Strong business acumen and understanding of financial and operational priorities within a corporate setting

This position may require prolonged periods of sitting, standing, walking, computer work, and occasional exposure to moderate levels of noise, dust, and fumes in production areas.

Level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Base salary is just one component of our total rewards package at Rocket Lab.  Employees may also receive company equity and access to a robust benefits package including: top tier medical HMO, PPO & a 100% company-sponsored medical HSA plan option, dental and vision coverage, 3 weeks paid vacation and 5 days sick leave per year, 11 paid holidays per year, flexible spending and dependent care savings accounts, paid parental leave, disability insurance, life insurance, and access to a 401(k) retirement plan with company match. Other perks include: Discounted employee stock purchase program, subsidized EV charging stations, onsite gym, food and drinks, and other discounts.

Eligibility for benefits may vary based on employment status, please check with your recruiter for a comprehensive list of the benefits available for this role. Benefit programs are subject to change at the company’s discretion.

Base Pay Range (CA Only)

$80,000—$125,000 USD

WHAT TO EXPECT 

We’re on a mission to unlock the potential of space to improve life on Earth, but that’s not an easy task. It takes hard work, determination, relentless innovation, teamwork, grit, and an unwavering commitment to achieving what others often deem impossible. Our people out-think, out-work, and out-pace. We pride ourselves on having each other’s backs, checking our egos at the door, and rolling up our sleeves on all tasks big and small. We thrive under pressure, work to tight deadlines, and our focus is always on how we can deliver, rather than dwelling on the challenges that stand in the way.   

Important information:

FOR CANDIDATES SEEKING TO WORK IN US OFFICES ONLY:

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), Rocket Lab Employees must be a U.S. citizen, lawful U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum, or be eligible to obtain the required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce, as applicable. Learn more about ITAR here.

Rocket Lab provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment at Rocket Lab, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants requiring a reasonable accommodation for the application/interview process for a job in the United States should contact Giulia Johnson at g.biow@rocketlabusa.com.This dedicated resource is intended solely to assist job seekers with disabilities whose disability prevents them from being able to apply/interview. Only messages left for this purpose will be considered. A response to your request may take up to two business days.

FOR CANDIDATES SEEKING TO WORK IN NEW ZEALAND OFFICES ONLY:

For security reasons, background checks will be undertaken prior to any employment offers being made to an applicant.  These checks will include nationality checks as it is a requirement of this position that you be eligible to access equipment and data regulated by the United States' International Traffic in Arms Regulations. 

Under these Regulations, you may be ineligible for this role if you do not hold citizenship of Australia, Japan, New Zealand, Switzerland, the European Union, or a country that is part of NATO, or if you hold ineligible dual citizenship or nationality.  For more information on these Regulations, click here ITAR Regulations.