Docketing Specialist

Job Description

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The highly regarded law firm consistently receives recognition from Great Place to Work and Top Workplaces, two companies that specialize in assessing organizational culture. Teams collaborate across regions, value new ideas and deliver meaningful client solutions, supported by a culture that embraces ambition, development and shared success. With more than 3,000 lawyers and 3,000 business services professionals working together across 50 offices worldwide, this global law firm provides a full range of legal services to leading corporations and financial institutions operating in key markets and sectors.

The Docketing Specialist will be responsible for managing the docketing and calendaring of litigation and dispute resolution matters, ensuring compliance with court deadlines and procedural requirements. The ideal candidate will possess strong administrative skills, a positive attitude, take initiative, and be dependable.

Responsibilities include, but are not limited to:

• Maintain and update the litigation docketing system, including calendaring court dates, deadlines, and other critical events
• Monitor and track case-related deadlines and ensure timely notifications to attorneys and staff
• Coordinate with attorneys, paralegals, practice coordinators, and other staff to ensure accurate and timely docketing of all litigation matters
• Review and analyze court documents, pleadings, and correspondence to identify relevant dates and deadlines
• Prepare and distribute docket reports and reminders to attorneys and staff
• Ensure compliance with court rules and procedures
• Answer procedural questions related to date calculations and filing requirements
• Assists in the downloading of documents and updating internal databases
• Provide support for other administrative tasks related to litigation and dispute resolution
• Assist other practice group support members with overflow work and provide backup support as requested

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Minimum three years of experience in litigation docketing or a similar role, ideally, with exposure to litigation in a law firm environment
• Associate’s or Bachelor’s degree preferred; high school diploma is required
• Strong understanding of court rules, procedures, and deadlines
• Proficient with rules-based docketing
• Proficient in litigation calendaring and docketing software (Milana preferred)
• Proficient with Microsoft Office Suite and Adobe Acrobat
• Proficient in electronic court filing in both state and federal courts is preferred
• The ability to interpret and analyze information
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to work independently and as part of a team
• Effective communication skills, both written and verbal
• Exercises appropriate confidentiality and discretion
• Ability to learn and understand basic firm principles

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Chicago market is expected to range between $85,000 and $110,000.  This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Chicago.  Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys. Employees may also access commuter benefits where applicable and student loan assistance refinancing options.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid maternity leave and paid paternity leave (parental leave) benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn or adopted child(ren). Employees may also access child care support through a back-up care program. Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us.hr@nortonrosefulbright.com. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity

Norton Rose Fulbright US LLP will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the firm, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c).