Practice Administrator

The Role

We currently have an exciting opportunity for an experienced legal secretary to join our market-leading Environment & Sustainable Development (ESD) team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis.   

Our ESD team is regarded as the leading environment & planning practice in Australia. In this pivotal role, you will provide high quality administrative and secretarial support to one partner and a small team of lawyers. You will also work collaboratively with other PAs across the group to provide additional ad-hoc support to other partners when needed.

This team is highly collaborative with other members of the broader team and with other practice groups nationally. They actively promote a warm, positive and supportive team culture that thrives on face to face and human collaboration. 

Key Responsibilities

In this varied role, you will:

• Provide high-level secretarial and administrative support.

• Take charge of diary management, including organising client meetings and facilitating travel arrangements.

• Actively manage phones, email, electronic diaries and voicemails.

• Manage the billing process and accounts on a monthly basis, including client reporting requirements.

• Inbox management and proactively prompt authors where required.

• File and matter management, including the opening and closing of matters.

• Undertake conflict searches on the firm's database and prepare conflict emails with  efficiency.

• Manage practice expenses, reporting and financial hygiene.

• Administer quality and risk responsibilities for the Practice, ensuring compliance at the highest level.

Skills & Experience

To be successful in this role, you will have:

• Minimum 5 years’ experience in a legal secretarial role supporting Partners or C-level executives.

• A proactive mindset - the ability to jump in, take initiative, and actively contribute to the smooth operation of the practice.

• A positive, friendly, solutions and team-focused mindset.

• Excellent written and verbal communication skills.

• A flexible and collaborative approach to working with different stakeholders and their unique styles.

• An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines.

• Experience with billing processes, including using Aderant / CMS or similar financial software.