Job Description:
Ashurst Perkins Coie US LLP is seeking a highly motivated Litigation e-Filing Coordinator. As a Litigation e-Filing Coordinator, you will provide centralized e-filing support in addition to coordinating resources for the case team completing the filing. This role requires a strong understanding of electronic filing processes, advanced document processing skills, and the ability to provide case management support throughout the filing process. Contact with courts, both state and federal, is required to gain knowledge and research local rules/procedures. The Litigation e-Filing Specialist will work to ensure compliance with deadline-driven filings.
ESSENTIAL FUNCTIONS
These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation.
- Support firm-wide practice groups in matters relating to litigation and patent e-filings and service of documents in the following states, including but not limited to: California, Washington, Oregon, Texas and, Illinois.
- Serve as the dedicated point of contact for duration of e-filing requests, which may include coordinating with various Shared Services resources.
- Provide Subject Matter Expertise support to the 24/7 document processing team to provide exceptional customer service in a team-based environment.
- Coordinate with in-office mail team to ensure tracking and delivery of filings.
- Respond to inquiries from attorneys regarding court procedures and judges’ local rules for above-mentioned state and federal courts.
- Act as a liaison between attorneys and courts.
- Ability to support rush and/or high-touch document processing requests connected to e-filing, including rush and/or high-touch TOA requests.
- Address and resolve any technical issues related to e-filing systems promptly.
- Maintain database of attorney login credentials and jurisdiction SMEs across the firm.
- Develop filing best practices for common jurisdictions in which the firm files.
- Maintain detailed records of all electronic filings, including confirmation receipts and rejections.
- Manage requests via ServiceNow workflow tool, following workflow best practices in order to seamlessly coordinate workflow between Shared teams.
- Ability to manage work using a workflow tool, including utilization of the workflow tool timers and communicate with customers through the workflow tool email mechanism.
- Be present at work during regularly scheduled working hours and as needed in the job position, consistent with the firm’s attendance expectations.
SPECIFIC SKILLS REQUIRED
- Knowledge of process of locating electronic filing procedures, as well as federal, state and local judges’ procedural rules for various states.
- Strong ability to delegate work and provide peer-level oversight in a team environment.
- Thorough knowledge of all phases of litigation, discovery, and trial procedures.
- Demonstrated skills in document /information management.
- Communicate effectively, both orally and in writing.
- Advanced document processing skills. Advanced knowledge of Microsoft Office applications, including Word, BigHand, Adobe, Best Authority, and other software products that assist in timely e-filing.
- Excellent organizational skills.
- Ability to prioritize and manage multiple assignments.
- Must be able to work independently and as a team member.
- Must communicate with team members in direct messaging platforms regarding availability, issues, and questions.
- Must quickly reply to e-filing requests
SPECIFIC SKILLS PREFERRED
- Communicate effectively, both orally and in writing, and establish effective working relationships throughout operational groups inside and outside the Firm.
- Well-versed in Word, Excel, Adobe, SharePoint, BigHand and Best Authority.
- Ability to use various communication tools such as Webex and Outlook.
- Strong command of the English language including excellent spelling, grammar, punctuation, form and style.
- Superior knowledge of personal computer and system utilities or other comparable document production software.
- Excellent organizational skills for prioritizing workload.
- Thorough understanding of legal terminology and procedures pertinent to the area of assignment.
- Ability to work remotely.
EDUCATION AND EXPERIENCE
- Requires 4-5 years of significant law firm experience specifically with respect to litigation and e-filing.
This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.
This position may be filled in the following location(s). The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.
Colorado compensation range: $81,530.00 to $122,790.00 annually
Illinois compensation range: $86,040.00 to $129,590.00 annually
Washington state compensation range: $86,000.00 to $129,530.00 annually