Staff Assistant

Intro

Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you’ll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you’ll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board!

Why you'll love this job

• This job is a member of the Airport Hubs & Gateway Team within the Customer Experience Division

• Responsible for handling one or more of the following as their primary role

• Processing of invoices.

• Invoice Reconciliation.

• Ordering and distribution of equipment and supplies.

• Maintaining inventory of equipment and supplies.

• Coordinating equipment assignment for new hires and transfers.

• Coordinating and maintain operational coverage.

• Coordinating station events.

What you'll do

Performs a wide variety of office duties including but not limited to:

• Coordinating meeting arrangements, filing, and handling mail.

• Reconciling P-card spending.

• Provide assistance to outside vendors.

• Work with business partners to make sure invoices are submitted accurately and in a timely manner.

• Reconcile and process invoices.

• Working with vendors to reconcile Jet-A fuel.

• Pick up and deposit lost and found money.

• Closing of all financial transactions from the previous day.

• Maintain the inventory of equipment.

• Ordering and distributing office supplies.

• Processing and assigning parking decals.

• Tracking, planning, coordination, and execution of station events (i.e., Do Crew, luncheons, holiday meals, recognition events, birthdays/anniversaries, etc.).

• Provides assistance with preparation of management presentations and special projects as required.

• Troubleshoots and escalates office technology issues, including telephone, computer, and copier machines.

All you'll need for success

• Minimum ​****Qualifications- Education & Prior Job Experience

  • High School diploma or GED equivalency
  • Previous office/clerical experience

  Preferred Qualifications- Education & Prior Job Experience

  • N/A

  Skills, Licenses & Certifications

  • Knowledge of MS Office Products including Word, Excel, PowerPoint, etc.
  • Knowledge of policies, procedures, and corporate structure
  • Ability to prioritize work, be detail-oriented ​and meet ​deadlines
  • Ability to perform in a fast paced environment and handle multiple tasks simultaneously
  • Ability to be self-motivated with strong organizational skills
  • Ability to grasp concepts and functionality of specific software and programs
  • Ability to effectively communicate both ​verbally and written with all levels within the Organization            
  • Excellent interpersonal skills with a focus on customer service
  • Approachable and professional demeanor
  • High level of professionalism ​and ability to maintain confidentiality 
  • Strong verbal and written communication skills 
  • Ability to work varied hours and ​holidays (as business needs may vary)
  • Must ​be able to secure appropriate airport authority and/or US Customs security badges, (if applicable)
  • Ability to fulfill FAA criminal background checks to qualify for unescorted access privileges to airport security identification display areas (SIDA), if applicable   

   

What you'll get

Feel free to take advantage of all that American Airlines has to offer: 

• Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network.
• Health Benefits: On day one, you’ll have access to your health, dental, prescription and vision benefits to help you stay well. And that’s just the start, we also offer virtual doctor visits, flexible spending accounts and more. 
• Wellness Programs: We want you to be the best version of yourself – that’s why our wellness programs provide you with all the right tools, resources and support you need.
• 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year.
• Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more

Feel free to be yourself at American

From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world.

Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life’s journey? Feel free to be yourself at American.