Licensing Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Corporate Team as a Licensing Specialist

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven transactional/finance environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you demonstrate initiative, adaptability, and innovation, we invite you to join our team.

Position Summary

The Licensing Specialist will play a crucial role in managing multistate financial services licensing projects and facilitating the licensing process for clients. This position requires excellent communication skills and the ability to navigate complex regulatory frameworks. The ideal candidate is passionate about delivering exceptional client service and is relied upon for thorough, accurate, and timely information regarding consumer financial regulatory services to ensure compliance with all relevant regulations.

Key Responsibilities

• Conducts thorough research on financial services licensing requirements and regulations relevant to clients’ industries, experience conducting research on lending and money transmission licensing requirements and regulations is preferred.

• Collaborates with attorneys and clients to develop effective licensing and regulatory strategies

• Provides strategic advice on optimizing licensing opportunities and mitigating potential risks

• Prepares, reviews, and submits licensing applications, ensuring accuracy and completeness

• Coordinates with relevant authorities to streamline the application process and addresses any inquiries

• Serves as the primary point of contact for clients regarding licensing matters

• Informs clients of their licensing application status and provides timely updates

• Develops and implements processes to track and manage renewals, amendments, and terminations

• Maintains and files accurate and organized records, submissions, and correspondences for all licensing-related documents

• Prepares regulatory reports for clients and internal teams as needed

• Maintains relationships with attorneys, as well as state and federal regulators, and responds to regulatory requests in a timely manner

• Assists with other department activities as needed and performs additional duties and responsibilities as assigned

Qualifications

Skills & Competencies

• Provides outstanding client service, meets high quality standards for services, and meets or exceeds client expectations

• Excellent interpersonal and communication skills (oral and written), with strong negotiation abilities, including solid composition, research, and editing skills

• High attention to detail and outstanding organizational skills, with the ability to multi-task, prioritize workload, and manage time effectively

• Ability to work under pressure to meet strict deadlines and adapt to a fast-paced, high-pressure environment to achieve business goals and objectives

• Analytical with strong problem-solving skills; takes initiative, uses good judgment, and demonstrates excellent follow-up

• Ability to work both independently and as part of a cross-functional, collaborative team

Education & Prior Experience

• Bachelor’s degree or equivalent experience in Law, Business, or related field preferred

• Proven experience as a Licensing Specialist or similar role in a law firm or legal department

• In-depth knowledge of intellectual property laws and licensing regulations

• Advanced degree or certification in Intellectual Property Law is a plus

Technology

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook

• Exceptional computer skills with the ability to learn new software applications quickly

• Experience using firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support professional and managerial work, applying judgment to validate outputs and maintain accountability for final deliverables

• Models and promotes responsible AI use, including the adoption of emerging AI technologies, emphasizing privacy, confidentiality, and appropriate human oversight

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.