Office Specialist

Job Requisition ID: 54634

Position Title: Office Specialist-UMP

Working Title: Office Specialist-FOIA Program SpecialistOpening Date: 07/09/2026Closing Date: 07/24/2026Agency: Illinois State PoliceClass Title: OFFICE SPECIALIST - 30080 Skill Option: UMP Certificate Bilingual Option: NoneSalary: Anticipated Starting Salary (Effective 7/1/26) $4568 Monthly; Full Range $4568 - $6133

Job Type: SalariedCategory: Full Time County: SangamonNumber of Vacancies: 2Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCMEMerit Comp Code:  

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

​​A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one. 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As an Office Specialist- FOIA Program Specialist for the Division of Justic Services; receives responses to FOIA requests from ISP employees as requested by the FOIA Officer; reviews the documents for compliance with FOIA looking for exempt provisions and recommending redactions to documents as necessary; serves as a FOIA liaison with the Illinois State Police Legal Office FOIA Unit;  Inquiries myriad data sources and creates responses to requests; reviews the documents for accuracy prior to release. Coordinates the release of information where necessary ensuring compliance with state law as well as applicable privacy rights; Provides guidance and training to other Records Unit staff as needed; advises immediate supervisor regarding additional training needs; coordinates with the ISP Legal Office FOIA Unit to obtain additional training regarding proper ISP FOIA procedures, processes, rules and regulations when necessary; Duties include updating databases, opening and distributing mail, answering phones, keyboarding, filing, photocopying and editing correspondence and reports.; reviews correspondence for neatness, accuracy and proper grammar, proofreads, edits or finalizes materials prepared by other staff. 

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Serves as a FOIA Program Specialist regarding FOIA issues performing complex and specialized technical and paraprofessional functions for the Program Administration Bureau, Patrol and Investigative Records Section, FOIA / Subpoena / External Request / Expungement Unit. 
• Processes Subpoenas, External Requests, and Expungements.
• Serves as a subject matter expert within the PAB Records Management Section regarding FOIA.
• Provides general office management and support services to the PAB Records Management Section.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial/business college and one (1) year of office experience, or completion of high school and three (3) years of office experience or three (3) years of independent business experience.
• Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification. 

Preferred Qualifications

• Prefers one (1) year of experience applying the principals of FOIA in a law enforcement environment.
• Prefers two (2) years of experience applying the principals of FOIA.
• Prefers two (2) years of experience providing administrative and/or clerical support in a law enforcement environment.
• Prefers three (3) years of experience writing in a business or professional environment.
• Prefers three (3) years of experience utilizing Microsoft Office products, including but not limited to Access.
• Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
• Prefers the ability to follow oral or written instructions.
• Prefers experience with answering phones and/or email in a business or professional environment. 

Conditions of Employment

• Successfully pass background investigation.
• Successfully pass drug screen.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions. 

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday-Friday 8:30am-5:00pm
Headquarter Location: 801 S 7th St, Springfield, Illinois, 62703
Work County: Sangamon
Agency Contact: ISP.JobPostings@illinois.gov 
Posting Group: Office & Administrative Support

This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles.  To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so. 
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 
• Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
• The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com