Lease Coordinator

• Based in Auckland, Ellerslie Millennium Centre
• Monday to Friday, 40 hours per week
• Permanent role with KiwiRail Property
• Keep New Zealand on Track – Join KiwiRail as a Lease Coordinator!

Position Description

He kōrero mō mātou | About us

At KiwiRail, we're shaping the future of Aotearoa by driving sustainable growth for our customers, communities, and people. For more than 150 years, rail has connected communities, moved freight and passengers around the country, and showcased New Zealand's stunning landscapes to the world. Our purpose, Stronger Connections, Better New Zealand, reflects our commitment to creating a more connected country through people, networks, and journeys.

He whakamārama mō te tūranga mahi | About the role

As our Lease Coordinator, you'll play a key role in managing KiwiRail's diverse property lease portfolio, ensuring leases, licences, and agreements are administered effectively and aligned with KiwiRail policies and procedures. You'll work across a geographically dispersed portfolio that includes commercial, industrial, grazing, and beautification agreements, while identifying revenue opportunities and maintaining strong relationships with tenants and stakeholders.

This is an exciting opportunity for someone who enjoys balancing lease administration, stakeholder engagement, commercial negotiations, and property management activities in a fast-paced environment. You'll work closely with internal property teams, customers, local councils, government agencies, and service providers to deliver positive outcomes for KiwiRail and our customers.

Key Accountabilities

• Manage leases, licences, and grants in accordance with KiwiRail policies, procedures, and contractual obligations.
• Prepare, process, and maintain documentation for new agreements, renewals, reviews, and lease variations.
• Negotiate lease terms, renewals, rent reviews, and variations to support commercial outcomes.
• Identify and capture revenue opportunities across KiwiRail's property portfolio.
• Manage tenant enquiries and maintain positive customer relationships.
• Support debt management, lease enforcement activities, and accounts receivable processes.
• Ensure rents and fees are maintained at appropriate market rates.
• Maintain a high standard of professionalism and customer service while working with a broad range of stakeholders.

Ngā pūkenga e rapu nei mātou | What you will bring

• At least three years' recent experience in lease administration, leasing, or property management.
• Understanding of land ownership, tenure systems, and property management principles.
• Strong customer service and relationship management skills.
• Experience working with a variety of stakeholders and balancing competing priorities.
• Excellent written and verbal communication skills.
• Strong organisational skills with the ability to prioritise workload and manage multiple deadlines.
• Confidence using Microsoft Office applications, including Word and Excel.
• A proactive, self-driven approach and a commitment to delivering great customer outcomes.

Nōu te rourou | What's in it for you

We offer more than a job – we offer a journey. Some of the benefits of working at KiwiRail include:

• Competitive salary plus 4% KiwiSaver employer contribution
• Discounted Southern Cross health insurance for you and your whānau
• Access to the New Zealand Railways Staff Welfare Trust
• Ongoing learning, development, and career growth opportunities
• Staff travel benefits and exclusive discounts
• A collaborative and supportive team environment
• The opportunity to contribute to a nationally significant organisation that keeps New Zealand moving

Kua rite, kia rite | Ready to make a difference?

If you're looking to build your career in property and leasing while contributing to one of New Zealand's most iconic organisations, we'd love to hear from you.

Bring your expertise, customer focus, and commercial mindset to help KiwiRail deliver Stronger Connections, Better New Zealand.

Applications close: Tuesday 4th of August 2026

Important Information

Please note that all successful candidates will be required to undergo and pass a pre-employment medical, drug and alcohol screening.

KiwiRail is committed to building a diverse and inclusive workplace where everyone feels valued, respected, and empowered to contribute. We welcome applications from people of all backgrounds, experiences, and perspectives.

#WeAreKiwiRail #WereGoingPlacesAreYou