Operations Coordinator

Job Title

Operations Coordinator

Job Description Summary

The Operations Coordinator is responsible for overseeing front desk operations and providing seamless office support for commercial services. This role serves as the first point of contact for employees, clients, vendors, and guests, and plays a key role in ensuring a welcoming, safe, and efficient workplace experience. Additionally this individual will be responsible for administrative support to the executive leadership team.

Job Description

ESSENTIAL JOB FUNCTIONS:

• Warmly greet and direct all visitors, ensuring they feel welcomed from arrival to departure. 
• Assist new hires, contractors, and employees with badging processes and troubleshooting. 
• Provide executive leadership administrative support through travel coordination, expense management and catering requests.
• Manage and maintain an organized, professional, and welcoming front desk and lobby environment. 
• Provide accurate answers to frequently asked questions about facilities, meetings, and general workplace operations. 
• Offer clear way-finding support, escort guests when necessary and within reason. 
• Maintain an up-to-date knowledge of building and floor layouts, meeting rooms, and key personnel. 
• Ensure that all individuals entering the building are properly badged and authorized. 
• Issue temporary badges using the company’s badging software; collect and track loaner badges. 
• Partner with Security and Facilities teams to uphold building access policies and flag any security concerns. 
• Respond to inquiries with clarity and warmth, providing accurate information or redirecting to the appropriate department. 
• Monitor general inboxes or communication platforms to ensure timely responses to inquiries or requests. 
• Support onsite events by assisting with coordination, set-up, catering coordination, and attendee management. 
• Conduct regular checks of the lobby and surrounding spaces to ensure cleanliness, order, and adherence to safety standards; submit work orders as needed. 

KEY COMPETANCIES

• Strong people skills and an elevated level of professionalism, and emotional intelligence. 
• Excellent verbal and written communication.
• Comfort using digital tools such as visitor management systems, Microsoft Office, and workplace communication platforms. 
• Meticulous with strong organizational skills and the ability to multitask effectively. 
•  Ability to remain calm and composed in a fast-paced, high-visibility    environment
• Prior front desk, hospitality, or administrative experience preferred. 

PHYSICAL CONDITIONS: 

• Must be able to sit, stand, or walk for extended periods of time. 
• Ability to lift to twenty-five pounds for events or office setup tasks.  

EDUCATION

High school diploma or a General Equivalency Diploma (GED) required          

Associates or bachelor’s degree preferred

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $21.25 - $25.00

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email Accommodations@cushwake.com. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”