Document Controller

, India

Job Family Group:

Information Technology (IT)

Worker Type:

Regular

Posting Start Date:

July 17, 2026

Business Unit:

Projects and Technology

Experience Level:

Early Careers

Job Description:

What’s the role

Technical Asset Support (TAS) team aims to develop central, competitive capabilities, delivering end-to-end value through the AMS work processes as an integral part of our Downstream Manufacturing (DS-M), Integrated Gas & New Energies (IGNE) and Upstream (UP) asset teams. We support the business worldwide and often do so together with the deep capability of our Project & Technology (P&T), Information Technology (IT) and Finance & Data Operations (FO-Data) partners. You are going to play a vital role in the delivery of continued efficiency and effectiveness improvement by bringing cross-business learning on key processes.

The Data Document Management Engineer is expected to perform document management of technical data, procedures, and engineering drawings through functional mailbox management, metadata management, and high-level quality checks. The role will be responsible in the maintenance, assurance, technical support, and standardization of Shell’s Upstream, IG and Downstream assets technical data.

The role will steer the Document Management of an asset’s technical drawings, vendor/OEM correspondences, procedures, and other engineering drawings.

What you’ll be doing

• Work in CMMS (SAP) and EDMS tools such as either AIM-EDMS / ASSAI / ACCONEX / UDOCs (Doc Management tool) for Maintenance, assurance, technical support and standardization of technical data and documents of the manufacturing sites, chemical plants, supply chain and distribution locations. With support roles on site engagement & technical & tools forums.

• Analyze data and business processes which includes data cleansing, data mining and profiling, benchmarking, reporting projects for site related equipment and maintenance related activities.

• Monitors functional mailbox for Document Turnovers on daily basis and prioritizes the completion of these document turnovers based on agreed criteria and in line with asset standards.

• Understands data related maintenance reports, equipment drawings, circuit diagrams, P&IDs, operation, and maintenance manuals of OEMs for Downstream (Refineries and Chemical plants) operations. Understanding the functions of the various equipment’s /instruments and knowledge of reading/ interpreting the engineering drawings (P&IDs, PEFS, PFDs) is an advantage.

• Opens each drawing or document and performs quality check based on the Asset’s Document Management standards - returns document turnovers to the originator that don’t meet baseline quality standards. Sends required notifications and closes document turnover per

• instruction when complete.

• Loads documents to EDMS, adds metadata and links to FLOC per instruction.

• Looks at opportunities to streamline processes in the future.

• Shift work following operating hours of the Downstream operation units across the globe.

• Virtual working with diverse stakeholders and time zones for day to day operations

• Effective initiative to identify and help resolve business and technical issues within areas of responsibility.

• A self-starter and reliable deliverer, with good verbal and written skills in English.

• The role primarily involves the remote support to the downstream operating units/sites in the drawing management & updates.

What you bring

• University / Technical/Professional / Engineering in Mechanical / Instrumentation / Electrical / Industrial / Chemical Engineering.

• Preferably 2 to 3+ yrs. post degree in engineering / technical jobs from one or more of the following:
  Experience handling technical documentation in the Oil and Gas or related industry.
  Experience working in an ERT or Computerized Maintenance Management Systems (CMMS) such as SAP/Blueprint.
  Experience working in an Engineering Document Management Systems (EDMS.) such as AIM-EDMS / ASSAI / AHA.
  Experience in applying document management standards (such as Document Numbering schemes), metadata management, and working in an established document management workflow.

• Preferable someone with strong communication and can easily grasp information.

• Demonstrates collaboration and contributes positively to team dynamics.

• Ability to prioritize and ensure delivery of priorities for the area of responsibility.

• Flexible and adaptable to change, with track record of demonstrating initiative, analytical capabilities and problem solving.

• Technical Documentation in the following: Project Drawings – IFR/IFC’s, Level Sketches, P&IDs, PEFs, etc., Vendor/OEM Manual, Equipment Diagrams.

• Experience in AIM-EDMS, ASSAI, and Primavera.

• Experience in Engineering Projects as part of project controls team.

• Experience in Reporting and Analysis and use of tools such as MS Access, Advanced Excel, Spotfire, Power BI, and other similar tools.

• Experience in Engineering Continuous Improvement practices, Failure Mode and Effects Analysis, Fault Tree Analysis, and Total Quality Management.

What we offer

You bring your skills and experience to Shell and in return you work with talented, committed people on one of the most important challenges facing our planet. You’ll have the opportunity to develop the skills you need to grow in an environment where we value honesty, integrity, and respect for one another. You’ll be able to balance your priorities as you become the best version of yourself.

• Progress as a person as we work on the energy transition together.

• Continuously grow the transferable skills you need to get ahead.

• Work at the forefront of technology, trends, and practices.

• Collaborate with experienced colleagues with unique expertise.

• Achieve your balance in a values-led culture that encourages you to be the best version of yourself.

• Join an organisation working to become one of the most diverse and inclusive in the world. We strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientation, and life experiences to apply.

• Grow as you progress through diverse career opportunities in national and

• international teams.

• Gain access to a wide range of training and development programmes.

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An Inclusive & Progressive Place to Work 

• To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.

• We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

• We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

• We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

Shell in India

Shell is a diversified energy company in India with 13,000 employees, and presence in Integrated Gas, Downstream, Power, Renewable and Upstream. Additionally, we have deep capabilities in R&D, digitalisation, and business operations.

Our global strategy, Powering Progress, is designed to generate value for our shareholders, customers, and the wider society, and focuses on creating more value with less emissions. The strategy supports our purpose of providing more and cleaner energy solutions, with the aim of profitably transforming Shell into a net-zero emissions energy business by 2050. As India moves towards its target of net-zero emissions by 2070, Shell India aims to play a leading role in securing vital energy for today, while investing in, and helping to build, the energy system of the future through strategic investments in the country.

Our Lubricants business serves over 50,000 consumers through a strong network of over 200 distributors, and operates an end-to-end value chain that spans conceptualization, development, and production at a world-class blending plant at Taloja. Through our 350-plus retail stations, we offer an integrated mobility experience including fuels, cafes, and convenience stores, with a prominent network of EV recharging facilities.

Shell owns and operates a LNG re-gasification terminal at Hazira, Surat, with a capacity of 5 MTPA and a LNG truck-loading unit that plays a crucial role in helping meet India’s growing demand for gas across sectors. In 2022, Shell acquired Sprng Energy in a $1.55 billion deal to build an integrated energy transition business in the country. Sprng is a leading renewable energy company in India which develops and manages solar, wind, and hybrid power generation facilities and infrastructure.

Our three capability centres across Bangalore and Chennai serve as a technology and innovation powerhouse for Shell globally, working as a delivery engine for core technical, digital, and finance processes: pioneering digital innovation and cutting-edge technologies across the energy sector. We also have strong academic partnerships and collaborations with leading universities and technology institutes to accelerate decarbonization efforts within the energy sector.

We are committed to positively contributing to the communities in which we operate through programmes on STEM Education, Skilling, and Livelihood across India. We nurture and invest in startups developing initiatives focused on accelerating energy innovation through programs such as Shell E4 and Shell Eco-marathon. We also have strategic investments in new energy companies such as Husk Power, d.light, Orb Energy, and Cleantech Solar.

DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.