Administrative Assistant

Job Description

The Administrative Assistant for the Compliance Legal Group provides high-quality administrative support to attorneys and compliance professionals, helping to ensure the efficient day-to-day operation of a fast-paced and collaborative team. This role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage routine administrative responsibilities with professionalism and discretion. The ideal candidate will have demonstrated experience in administrative support roles and be comfortable with calendaring, meeting and travel coordination, document management, and expense and invoice processing. The successful candidate will be adept at managing multiple priorities and deadlines simultaneously, maintaining accuracy and responsiveness in a deadline-driven environment. This position is well-suited for an experienced administrative professional who values accuracy and consistency, possesses the ability to communicate effectively with lawyers and their in-house clients, and who can adapt to evolving priorities within a corporate environment

Here you can:

• Provide comprehensive administrative support to a team of attorneys and compliance professionals based in the United States
• Manage calendars and coordinate scheduling and logistics for in-person and virtual meetings across time zones
• Prioritize and manage competing calendars, deadlines, and administrative requests across multiple senior attorneys and stakeholders
• Partner with administrative professionals across the company to coordinate scheduling, meeting logistics, coverage, and cross-functional support
• Communicate via telephone and email professionally and serve as an initial point of contact for routine inquiries
• Coordinate technology and systems support, including meeting tools and access requests
• Arrange business travel and accommodations; process expense reports in accordance with company policies
• Process and track invoices from outside counsel, consultants, and vendors; resolve discrepancies as needed
• Organize and maintain documents in electronic filing systems in accordance with record-retention and confidentiality requirements
• Assist with compliance operations, including training logistics, deadline tracking, reporting, and audit support
• Manage special projects and ad hoc compliance initiatives as directed

Qualifications

Here you'll need:

• 1+ years of administrative or relevant professional experience
• Bachelor’s Degree
• Proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, CoPilot, and SharePoint

What we'll look for:

• Solid work ethic with the ability to multitask successfully and meet multiple deadlines
• Excellent administrative and organizational skills with a high level of attention to detail
• Clear and professional oral and written communication skills, as well as strong interpersonal skills
• Demonstrated ability to manage tasks from initiation through completion
• Proven ability to exercise sound judgment, maintain strict confidentiality, and manage sensitive matters with professionalism and discretion
• Ability to work independently, collaboratively, and proactively
• Experience supporting Legal, Compliance, or other similar functions preferred

This position currently has a hybrid schedule, which requires contributing from the New York, NY office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $47,500 - $60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.