Executive Assistant

Are you a master of organization, a champion of efficiency, and someone who thrives in a fast-paced, high-stakes environment? If you are the kind of professional who anticipates needs before they arise, keeps multiple plates spinning with ease, and brings calm confidence to even the busiest of days — we want to hear from you. Join Swiss Re's Asset Management division in New York City and play a pivotal role in supporting some of the most dynamic leaders in the industry.

About the Role

As an Executive Assistant within Swiss Re's Asset Management division, you will be the operational backbone for several Managing Directors and their teams across three distinct investment areas. This is far more than a traditional support role — you will be a trusted partner, a strategic coordinator, and a key connector across teams and leadership levels. Your ability to manage complexity, maintain confidentiality, and deliver with precision will directly enable the success of the leaders and teams you support.

Key responsibilities include:

• Screen and prioritize incoming emails, visitor requests, and inquiries, evaluating relevance and importance, and directing them to the appropriate team members with sound judgment
• Compose, edit, and format correspondence, reports, and confidential documents from brief instructions or notes, ensuring accuracy and professionalism at all times
• Prepare agendas and meeting materials, take and transcribe minutes, and distribute final meeting notes with timely follow-up on action items
• Manage complex calendars for multiple senior leaders, arranging travel, meetings, conference calls, visitor registrations, conference room bookings, and catering logistics
• Coordinate intricate travel arrangements, including international itineraries, ensuring all logistics are seamlessly executed and process related expenses
• Produce high-quality reports and presentations using Microsoft Word, PowerPoint, and Excel to support leadership communications and business needs
• Contribute to special projects across Asset Management functional areas and in support of senior leadership initiatives
• Provide backup support to fellow Executive Assistants, fostering a collaborative and resilient team environment
• Assist with event planning in a corporate setting, coordinating logistics and ensuring smooth execution of internal and external events

About the Team

This role sits within Swiss Re's Asset Management division — a globally connected, intellectually driven organization responsible for managing Swiss Re's significant investment portfolio. You will provide dedicated administrative support to the Managing Directors of three distinct teams, each with its own focus and global reach:

Corporate Development & Alternative Capital Partners

This global team, overseen by the Group Head of Corporate Development & Strategic Investments, encompasses Corporate Development and Alternative Capital Partners. You will provide administrative support to the Head of this division, based in New York City, across a wide range of strategic investment and corporate development activities.

Investment Strategy & Public Fixed Income

This global team operates across a broad and diversified range of activities, organized around Investment Strategy, Strategic Asset Allocation (SAA), Derivative Structuring and Execution, and Public Fixed Income. You will support the Head of Investment Strategy & Public Fixed Income, based in New York City, as this team navigates complex and dynamic market environments.

Private Debt

This global team is responsible for infrastructure investment, commercial mortgage lending, and middle-market loans. You will provide administrative support to the Head of Private Debt, based in New York City, as the team manages a sophisticated and diversified private debt portfolio.

About You

You are a seasoned, proactive, and highly adaptable professional who takes pride in delivering exceptional support to senior leaders. You bring a high level of energy, discretion, and intellectual curiosity to everything you do. You are equally comfortable working independently and collaborating across teams, and you have a natural ability to build trusted relationships at all levels of an organization. You thrive under pressure, embrace challenges, and bring a solutions-oriented mindset to every situation.

We are looking for candidates who meet these requirements:

• 8–10 years of direct experience supporting senior executives in a corporate environment, with a demonstrated track record of managing complex, high-volume administrative responsibilities
• Advanced proficiency in Microsoft Office Suite — including Outlook, Excel, Word, and PowerPoint — with the ability to produce polished reports, presentations, and correspondence independently
• Exceptional calendar and travel management skills, including experience coordinating complex, multi-leg international travel arrangements and managing the schedules of multiple senior leaders simultaneously
• Outstanding written and verbal communication skills, with the ability to compose and edit correspondence, meeting materials, and reports with accuracy, clarity, and professionalism
• Strong organizational and time management abilities, with a proven capacity to prioritize, multi-task, and deliver results under tight deadlines and in a fast-paced, high-pressure environment

Additional nice to haves:

• Experience in event planning within a corporate environment, including coordinating logistics for internal and external meetings and events
• Bachelor's degree or equivalent qualification, demonstrating a strong academic foundation
• Experience working within financial services, asset management, or a similarly complex and regulated industry
• Demonstrated ability to handle confidential and sensitive information with the utmost discretion and professionalism
• Collaborative team spirit with a flexible, can-do attitude and the willingness to step in wherever needed to support team success

The estimated base salary range for this position is $100,000 to $150,000.  The specific salary offered for this or any given role will take into account a number of factors including but not limited to job location, scope of role, qualifications, complexity/specialization/scarcity of talent, experience, education, and employer budget.  At Swiss Re, we take a "total compensation approach" when making compensation decisions. This means that we consider all components of compensation in their totality (such as base pay, short-and long-term incentives, and benefits offered), in setting individual compensation.

About Swiss Re

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 15,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.

If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.

Swiss Re is an equal opportunity employer. It is our practice to recruit, hire and promote without regard to race, religion, color, national origin, sex, disability, age, pregnancy, sexual orientations, marital status, military status, or any other characteristic protected by law. Decisions on employment are solely based on an individual's qualifications for the position being filled.

During the recruitment process, reasonable accommodations for disabilities are available upon request. If contacted for an interview, please inform the Recruiter/HR Professional of the accommodation needed.
 

We may use AI-powered tools to support the review and evaluation of applications for this position. These tools provide additional insights to our recruitment teams, but all hiring decisions are carefully reviewed and made by people. To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying.

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