Clerk

Be You. Be Bold. Choose Duke.

Occupation Summary

Join Duke Transit as a Clerk supporting fleet maintenance operations through accurate recordkeeping, coordination with vendors, vehicle status tracking, and administrative support. This role plays a key part in ensuring Transit vehicles are maintained, repaired, and returned to service efficiently.

What You'll Do

• Maintain fleet status reports and tracking tools for vehicles that are out of service, under repair, awaiting inspection, involved in accidents, or ready for service.
• Create and update maintenance work orders, repair records, and status updates within the maintenance management system.
• Coordinate with external repair vendors regarding repairs, parts availability, timelines, invoices, and vehicle return schedules.
• Support vehicle delivery and pickup activities and communicate vehicle readiness to Transit Operations.
• Receive, track, and coordinate parts, materials, and supplies to support maintenance operations.
• Monitor maintenance-related expenditures, support invoice processing, and maintain financial tracking records.
• Assist with environmental compliance activities, supply tracking, and accident-related documentation and reporting.
• Perform other duties incidental to fleet maintenance and administrative operations.

What You'll Bring

Education

High school diploma or equivalent with knowledge of basic grammar and mathematical principles.

Experience

Three months of clerical or general office support experience, or an equivalent combination of relevant education and experience.

Preferred Skills

• Strong organizational and recordkeeping skills
• Attention to detail and data accuracy
• Ability to coordinate with multiple stakeholders and vendors
• Effective written and verbal communication skills
• Proficiency with spreadsheets, tracking systems, and office software
• Ability to manage multiple priorities in a fast-paced environment

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging.

Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.

Be You. Be Bold. Be part of Duke.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Duke is committed to providing reasonable accommodations to applicants and employees with disabilities.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $18.00 to USD $22.84. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: DAAS@duke.edu; phone: 919-668-1267).