Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.
Based in Dallas, the Copy Center Clerk / Backup Catering Assistant provides high-volume document production and administrative support in a fast-paced, deadline-driven environment. This role requires technical proficiency, exceptional attention to detail, professionalism, and strict adherence to confidentiality while supporting attorneys, paralegals, staff, clients, and visitors in the Dallas office.
In addition to overseeing copy center operations, this position serves as backup catering support as needed, assisting with conference room set-ups, food deliveries, and hospitality services for meetings and events. The role leverages advanced software, high-speed Canon devices, and hands-on processes to support over 100 attorneys, paralegals, and staff.
This role reports to the Office Services Manager. The hours for this role are 7:30 AM – 4:30 PM, Monday through Friday.
Responsibilities include:
- High-volume batch printing from network folders and/or emails with attachments.
- Utilizing Adobe Acrobat software for job scoping, printing, and page counts.
- Batch creation of custom tabs, folders, and labels using Excel and macro-enabled Word templates.
- Assembly, punching, and binding of printed materials, including tabbed binders.
- Creating labels in Microsoft Word.
- Scanning documents to email and network folders using eCopy ShareScan.
- OCRing files to produce text-searchable PDFs.
- Navigating through network drives and copying files across network folders.
- Data transfers to/from USB drives, CDs/DVDs, copying files to/from network drives, and creating folder links for streamlined file sharing.
- Cutting custom-sized name tags, tent cards, invitations, and other specialized materials for Marketing, Recruiting, Pro Bono, and other departments.
- Logging all requests, deliveries, and media insertions into the corresponding logs.
- Capturing charges for services rendered in Equitrac and maintaining disbursement/billing logs.
- Performing basic equipment maintenance, coordinating service requests, monitoring paper inventory and supplies, and archiving job tickets.
- Providing backup catering support for internal meetings, conferences, and client events.
- Assisting with conference room set-up and breakdown, including arranging tables, chairs, beverages, and catering displays.
- Receiving, organizing, and distributing catering deliveries in a timely and professional manner.
- Monitoring conference rooms and kitchen areas to ensure cleanliness, organization, and proper stocking of supplies.
- Assisting with hospitality needs, including beverage service, replenishment of supplies, and maintaining presentation standards for client-facing spaces.
- Coordinating with vendors and internal departments to support meeting and event needs as directed.
- Maintaining a clean, organized, and professional copy center and hospitality environment.
- Consistently adhering to confidentiality, professionalism, and departmental organization standards.
Qualifications:
- Strong time management skills with the ability to work independently and collaboratively in a fast-paced, quality-driven environment with minimal supervision.
- Proven ability to prioritize, multitask, and manage projects through completion under deadline pressure.
- Exceptional attention to detail, producing consistently accurate work product.
- Solution-oriented customer service skills, with the ability to understand and respond effectively to client needs.
- Strong professional written and verbal communication skills, demonstrating diplomacy, professionalism, and courtesy in interactions with attorneys, firm personnel, clients, vendors, and visitors.
- Confidence and composure when supporting time-sensitive, high-touch environments.
- Adaptable and quick-thinking, exercising sound judgment, discretion, and strict confidentiality.
- Fast learner who demonstrates initiative and readily incorporates constructive feedback.
- Technical proficiency in using and troubleshooting batch printing/print management software and applications such as Microsoft Outlook, Microsoft Office, Adobe Acrobat, eCopy ShareScan, and Power PDF.
- Dependable, reliable, and trustworthy, with the ability to operate as the sole local office support during off-hours operations.
- Professional appearance and demeanor with the ability to support client-facing hospitality functions.
- Flexibility to work overtime based on the needs of the department.
- Must be able to stand for extended periods of time and lift up to 50 lbs.
Experience:
- High School Diploma or equivalent required.
- Strong operator and computer skills, including experience creating electronic copies of documents.
- Prior experience in a customer service, hospitality, catering, or office services environment preferred.
- Experience in a fast-paced environment, preferably within a law firm or professional services setting, requiring multitasking and a high degree of accuracy.
Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
Compensation & Benefits:
The annual compensation range for this position is $45–54k. The salary offered within this range will depend upon qualifications and other operational considerations.
Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses
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For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.
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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.