Event Coordinator

Mosaic is a leading North American Integrated Agency, specialized in connecting with consumers through Experiential Marketing, Sales & Merchandising, and Shopper Marketing. At Mosaic, we are never satisfied with the status quo and are in constant search for new ideas and new ways to help our clients build their brands amidst the evolving dynamics of empowered consumers and leveraging new technologies.

As an Events Coordinator you will have the opportunity to gain hands on marketing and events experience designing and producing events and conferences for top Global clients such as Rogers, Shopify, Facebook, Google and more.

You will provide general support for the events team in the planning, production and execution phases or project. You will also strategically manage teams of event staff to deliver on event objectives. You will receive in-depth and comprehensive training, providing you with the necessary skills to successfully contribute to projects and manage an onsite events team. You will gain experience working directly with clients as you support the Event Managers and Event Producers with project deliverables. This is a dynamic, fast-paced working environment with lots of opportunity for growth and development.

Responsibilities

Responsibilities:

• Coordinate logistical elements of national and regional events

• Manage relationships with vendors including vendor sourcing through to production

• Support with internal processes such as purchase orders creation, payment tracking, and hiring candidates for events

• Contribute to client face-to-face and virtual meeting by preparing materials, take notes, etc.

• Update project plans, manage project requests and track progress including budget, timelines and deliverable status

• Conduct research on venues, service vendors, promotional items and provide recommendations

• Assist with on-site set up and tear down of events

• Coaching and providing feedback to brand ambassadors & event staff hired to support with event execution

• Building trust and respect amongst the team

• Support with the management of budgets for projects

You are a great fit for this role if:

• You have the ability to manage multiple priorities; follow tasks outlined to you on a program critical path, maintain a weekly task list, keep high volume of tasks on track while managing a team of brand ambassadors.

• Proactively identify problems and develop solutions within guidelines of a program. Anticipate problems and solutions.

• You are a self-starter with the ability to deliver in an environment of change and thrive in a dynamic, fast-paced work environment

• You are an outcome focused, team player who takes ownership of tasks you are given, whether they are large or

• Collaborative team players with superior influencing skills, who build relationships easily across various stakeholder groups to move initiatives forward

Qualifications

• Unlimited access to a reliable vehicle and a valid Driver’s License is a MUST

• 1-3 years of Event Planning experience

• Strong written and verbal communication skills

• Strong organization skills

• Strong team building and leadership skills

• Previous experience as a Brand Ambassador/Onsite event staff is an asset

• Must be familiar with Microsoft Office; specifically Excel.

• Strong time management skills. Ability to manage time effectively is a must.

• Regular physical activity may be required. I.E Setting up promotional material

Typically, a mosaic is where all the pieces fit together nicely. That’s not us. This Mosaic is where every piece stands out. That’s because each person at our agency brings their own, unique set of skills to every brief, build, interaction, reaction, design and idea. As part of the Acosta Group, Mosaic is one of the original marketing agencies who specialize in interactions, experience isn’t just what we have, it's what we create. With 3,000+ team members and hubs in Toronto and Dallas, we’ve spent over 35 years bringing brands to life through experiential marketing, integrated commerce campaigns, and field sales strategies that drive real behavior change. From awareness, to earned, brand equity, consideration, and sales — we approach every project with people in mind, regardless of the channel or discipline. The result is an idea that can spark emotion and create action — whether it’s a sale or a smile. We celebrate bold thinking and embrace curiosity as we shape what’s next. Acosta Group is an equal opportunity employer and will ensure that applicants with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed, please contact AskHR@acosta.com. Be sure to include "Applicant Accommodation" in the subject of your email to expedite the request. Acosta Group believes in good faith that the minimum and maximum annual salary or hourly compensation range for this opportunity is accurate and reasonable at the time of posting. AI and Automated Decision-Making Notice  We use artificial intelligence (AI) tools to help screen and/or assess applications for this role. These tools analyze information you provide (for example, your résumé or answers to application questions) to support our hiring team’s review. All hiring decisions include human judgment. If you have questions about our use of AI in recruitment or require an accommodation, please contact privacy@acosta.com or by calling us at 1-800-377-2754. For more information about how we handle your information you can consult our privacy notice here: https://www.acosta.group/privacy-policy/.   By applying, you agree to our Privacy Policy and Terms and Conditions of Use. #DiscoverYourPath