Administrative Specialist

At EY, we’re all in to shape your future with confidence. 

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.  Join EY and help to build a better working world.

Key Responsibilities:

• Organize corporate events, meetings, and internal office activities.
• Manage relationships with suppliers and service providers, including market research, obtaining and comparing commercial proposals, participating in negotiations, preparing and administering contracts, and monitoring service quality and delivery timelines.
• Oversee office facilities, cleaning standards, and compliance with health and safety requirements; liaise with cleaning vendors and monitor contractual performance.
• Coordinate the procurement of office equipment, furniture, supplies, kitchenware, and other resources required for office operations.
• Ensure the timely provision of food, drinking water, office supplies, household items, and medical supplies.
• Maintain and administer the company's physical and electronic archive, ensuring proper document organization, storage, and recordkeeping.
• Manage the company's document repository, coordinate document archiving, conduct annual archive inventory reviews, and maintain electronic archives and scanned document databases.
• Participate in annual budget planning and monitor administrative expenses.
• Liaise with the landlord and business center service providers.
• Perform other administrative and organizational tasks as assigned by management.

Requirements:

• Bachelor's degree.
• Good command of English, both written and spoken.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Previous experience in an administrative role.
• At least 2 years of experience coordinating a team of 3–10 people is preferred.
• Experience working with vendors and contractors will be an advantage.
• Strong document management and business correspondence skills.
• Experience organizing events and providing office administrative support.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong communication and organizational skills.
• High level of responsibility and attention to detail.
• Customer-oriented mindset with the ability to work effectively with internal stakeholders.
• Experience managing office infrastructure and administrative budgets.
• Experience working with contracts, invoices, and primary accounting documentation.
• Ability to coordinate the work of reception staff, drivers, couriers, cleaning, and technical service teams.