Reception and Administration Officer

Requisition ID 66245 

Position Type FT Permanent 

Workplace Arrangement  #LI-Onsite 

About Kerry

Kerry is the world's leading taste and nutrition company for the food, beverage and pharmaceutical industries. Every day we partner with customers to create healthier, tastier and more sustainable products that are consumed by billions of people across the world. Our vision is to be our customers' most valued partner, creating a world of sustainable nutrition. A career with Kerry offers you an opportunity to shape the future of food while providing you opportunities to explore and grow in a truly global environment.

About the role

This role is responsible for managing end-to-end purchase order, vendor setup, invoicing, and site administration activities, while ensuring accurate and timely processing of procurement and financial transactions. It also provides HR and payroll administrative support, employee lifecycle management, reporting, and coordination of daily site operations.

Reporting to  Human Resources Business Partner IO ANZ

Work Location Murarrie, Australia 

Key responsibilities

Purchase Orders and Invoice Management

• Raise purchase orders and process invoice receipts accurately and in a timely manner for all relevant functions.
• Ensure timely requisitions are raised in accurately in respective departmental or functional cost categories.
• Timely Good Received Notes (GRNs) are created based on invoices.
• Provide support and backup in this area when required to cover annual leaves etc. in relation to other Kerry ANZ Locations.
• The job scope includes ordering various PPE, stationery, or any other consumable items used at site.

Vendor and vendor Setup Management for Kerry ANZ

• New vendor setup and creation in the system.
• This involves coordinating with the supplier for necessary documents and working with Kerry shared services team to ensure setups are done in timely manner and are accurate.

Invoicing and Debit Notes

• Site scrap sales and any waste stream sales outs debit notes creation.
• Any other miscellaneous invoicing matters as required.

Human Resources Admin

• Human Resources Administration
• Maintain employee records and HR databases, ensuring accuracy and confidentiality.
• Process employee lifecycle transactions for the Operations Team including new starters, onboarding, and offboarding.
• Assist with audits and compliance reporting activities.

Payroll Administration Activities

• Weekly TMS Clocking’s validation and support with any payroll related queries.
• Sick Leave Bonus Calculations.
• Maintaining the weekly absenteeism report.
• Basic Payroll Reporting as required.
• Administer and process employee enrolments, changes and termination within the biometric system.

Site Coordination Activities

• Site Activities Coordination
• Visitor management in relation to EHS and GMP requirements.
• Management of the Boardrooms.
• Answering and transferring external calls.
• Arranging Couriers as needed.

Qualifications and skills

• Experience with SAP ERP system and prior experience in using online purchasing system such as COUPA will be given preference.
• Previous Accounting background or basic knowledge of accounting skills will ensure success in this role.
• Self-starter who can manage fluctuating workloads and projects using a high degree of initiative.
• Strong team player with a clear focus on supporting multiple stakeholders.
• Strong communicator, comfortable interacting with confidence across a wide range of stakeholders.
• Takes personal accountability and ownership of actions to completion.
• High attention to detail.
• Self-motivated and proactive to deliver above expectations.

Beware of scams online or from individuals claiming to represent us. A Kerry employee will not solicit candidates through a non-Kerry email address or phone number. In addition, Kerry does not currently utilise video chat rooms (e.g., Google Hangouts) to conduct interviews. Refuse any request that asks you to provide payment to participate in the hiring process (e.g., purchasing a “starter kit,” investing in training, or something similar). Kerry will not ask you to pay any money at any point in the hiring process with the exception of reimbursable travel expenses. In addition, any payments made by Kerry will be from official firm accounts bearing the Kerry name.

Recruiter #LI-PK1 
Posting Type LI