Project Coordinator

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Engineering & Safety Division is looking for a Project Coordinator to provide coordination and administrative support to the Signals Engineering team for Capital Projects Group (CPG), State of Good Repair (SOGR), and Maintenance Delivery (MD) signalling works, including:

• Tracking Signals engineering submissions, including designs, RFIs, Work Plans and Methods (WPMs), System and Safety Assurance documentation, and other technical submissions.
• Maintaining the Signals Engineering Request Tracker (Punchlist), including review status, comments, approvals, and outstanding actions.
• Coordinating team meetings, calendars, action items, and follow-ups to support engineering activities and project deliverables.
• Supporting communication and coordination between Signals Engineering, project delivery teams, contractors, and other stakeholders.
• Monitoring submission progress and outstanding deliverables to support timely engineering reviews and approvals.

What Will Be Doing?

• Plans, forecasts, monitors and reports operating and capital project expenditures such as consultant fees and addenda, purchase orders, material supply contracts, Vendor of record contracts, construction contracts, legal agreements, change orders and cost sharing agreements with public or private organizations. May be designated with signing authority for authorized capital projects
• Ensures all internal and external approvals are obtained, and that design and cost dispute resolution and timely completion within established budget and schedule restrictions are adhered to.
• Ensures that each project or project phase is properly invoiced in a timely manner.  May be designated with signing authority for authorized capital projects or their components as assigned.
• Administers project cost control by estimating capital costs, lifecycle cost, and maintenance cost, comparing actual cost/date with Baseline and creating, and monitoring and tracking monthly accruals for the project or portion of the project to which they are assigned, in order to forecast future accruals.
• Monitors the delivery of contractor services to ensure compliance with Metrolinx and GO Transit standards and policies, Regulated Railway Standards, Transport Canada regulations and guidelines, AREMA practices, the Railway Safety Act, Building Codes and Standards, and internal user group requirements through all stages of the project or maintenance program. Projects may include the rehabilitation of existing, and the design and construction of new, Railway Corridor infrastructure. The work may involve the preparation of environmental impact reports, project studies, design proposals, design reports, contract specifications, track schematics, inspection reports, inspection analysis, drawings, and construction administration.
• Contributes to the procurement and contracts process for projects or their component as assigned, including: coordination RFP in-market activities (setting up meetings, developing the agenda and presentation for senior management/evaluation committee), initiate tender process and prepare tender document specifications for construction and consultant contracts for submission to Procurement and Contract Services for tendering, review and respond to RFIs where applicable, participate in the drafting of the Request to Qualify and Quote, participate in evaluating bids and recommending for approval the award of contracts.
• Administers contractual paperwork and expedite in timely fashion (contract changes, submittals, invoices, financial documents are in order); coordinate Contract Amendments and emergent contracts, arranging site visits to confirm work as necessary
• Administers, monitors, and controls construction contractor assignment for  GO Transit Railway Corridors signal and right-of-way infrastructure, as assigned, in order to hold vendors accountable by ensuring contract documents comply with policies and contractors/consultants are performing as per the terms of the contract
• Perform day-to-day project administration such as organizing electronic files, coordinating meetings (internal and external), attending meetings related to project or component, organizing and reporting on tasks, in order to minimize customer impacts, ensure all internal and external approvals are obtained, design and cost disputes are resolved in a timely way within established budget and adhering to schedule restrictions.

What Skills and Qualifications Do I Need?

• A college diploma in a related field or an equivalent combination of education, training and experience that provides a good knowledge of track, signal, structural railway engineering within an operating environment.  
• A college diploma in Electrical Engineering Technology is an asset.
• Minimum Five (5) years-experience related to the maintenance of track, signal infrastructure, structures or in the planning, design and construction, interpreting and applying contract plans and specifications and co-ordinating contracted engineering projects.  
• Must have a good working knowledge of the principles and practices of civil engineering and/or electrical systems and/ or railway signal systems, railway track.  
• Detailed knowledge of project management principles including cost control, scheduling, codes, standards, specifications, corporate policies and procedures.
• A good working knowledge of applicable contract legislation is desirable.  Must have a good understanding of Railway Operating Rules, Regulations, Safety & Operating procedures.  
• Excellent written and oral communication skills, ability to work independently, strong interpersonal and negotiating skills and analytical ability are required.  
• Proficiency in the use of project management software is desirable. Good working knowledge of PC-based data systems and software applications is also necessary.  
• Must be able to obtain the GO Transit Operators permit  
• Possession of a current certificate of qualification in CROR, Track Inspection Guidelines, Signals, or other railway certification is considered an asset.  
• Must have a valid Ontario Class “G” driver’s license and must meet the corporate standard for a good driving record as determine by the organization, which is subject to change. A valid Ontario G driver’s abstract will be collected from the successful hire.

Accommodation:

Metrolinx is an equal opportunity employer and committed to a diverse and inclusive workforce. We are also committed to offering reasonable accommodation to job applicants in accordance with applicable legislation. If you require assistance or an accommodation at any point during the hiring process, please contact us at: 416-202-5601 or email hr.recruitment@metrolinx.com.

Application Process:

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

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