Executive Secretary

Global Pacific Support is seeking a reliable and highly organized Executive Secretary to join our team. In this key role, you will provide administrative and executive support, manage schedules, prepare communications, and ensure smooth day-to-day operations. The ideal candidate will have excellent communication skills, strong attention to detail, the ability to multitask effectively, and a proactive approach to handling responsibilities.

Requirements

• Answer and manage incoming calls and emails on behalf of the executives.
• Gather and organize necessary information to support executive decisions and daily operations.
• Use office and scheduling software to maintain calendars, set appointments, and coordinate meetings.
• Arrange and coordinate meetings, ensuring all materials and logistics are prepared in advance.
• Provide updates and reminders to executives regarding schedules, deadlines, and follow-ups.
• Maintain accurate and organized records, files, and documentation.
• Work collaboratively with various departments to support executive needs and ensure smooth workflow.
• Maintain a professional and composed demeanor while handling multiple tasks and high-volume communications.