Executive Assistant

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We are seeking a highly organized, proactive and discreet Executive Assistant to provide senior-level administrative and coordination support to three Vice Presidents and two Associate Vice Presidents across multiple functions and geographies. Based in Budapest, Hungary, this role requires fluent German and English communication skills, strong executive presence, advanced prioritization capabilities and the ability to operate effectively in a fast-paced international environment. 

The Executive Assistant will manage complex calendars, coordinate domestic and international travel, organize executive meetings and events, prepare agendas and materials, document meeting notes and follow up on key actions, support expense management, and act as a trusted point of contact for internal and external stakeholders. The role requires a high degree of confidentiality, sound judgment and the ability to anticipate executive needs while balancing competing priorities across multiple senior leaders. 

Your Impact: 

• Diary Management: Proactively manage and maintain complex calendars for executive leaders, ensuring efficient. scheduling and optimal time management. Coordinate and schedule internal and external meetings, appointments, and events, considering time zones and availability. Proactive diary management for Vice President with regular reviews. Scheduling meetings (monthly and ad-hoc), making changes when conflicts appear. 

• Travel Management: Organize travel bookings including, but not limited to, airplane, train, rental cars, and hotel arrangements. Ensure that bookings are compliant with AGCO Travel Policy. Bookings are accurate and updated itineraries included in Outlook calendar. Manage travel expenses of Vice President in the relevant systems 

• Arranging and Managing Meetings: Meeting organization including meeting room, hotel, transportation bookings, organization of meeting catering, etc. Send out invitations to meetings, in time to all participants and update meeting agenda. Meeting catering: be responsible for caterings of meeting of Vice Presidents and their teams. Prepare presentations for meetings and consolidate presentations. Prepare agendas with the Vice President and his team for meetings. Coordinate and organize events, as required. 

• General Administration – Distribution Management. Collect signature (Docusign or via email) for key dealer contracts based on the legal entity. setup and signatory authority and store the documents for compliance. Produce purchase orders and payment requests as and when required according to AGCO Policies. Maintain a budget tracking summary. Implement and maintain an efficient filing system for the Vice Presidents