Payroll Accountant

Payroll Accountant – Remote | U.S. Payroll, ADP, Gusto & Reconciliations

Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a detail-oriented Payroll Accountant to manage end-to-end U.S. payroll processing, payroll accounting, tax compliance, and reconciliations.

You’ll be responsible for ensuring 50–500 employees are paid accurately and on time, payroll taxes are properly handled, and all payroll records remain clean, compliant, and audit-ready.

This role is ideal for someone with hands-on experience in ADP, Gusto, Paychex, QuickBooks Payroll, or similar payroll systems who understands both payroll processing and the accounting behind it.

What You’ll Own

U.S. Payroll Processing

• Process bi-weekly, semi-monthly, and monthly payrolls

• Manage payroll for approximately 50–500 employees

• Review and validate:

• Time entries and overtime

• Bonuses and commissions

• Deductions and adjustments

• New hires and terminations

• Process payroll through ADP, Gusto, Paychex, QuickBooks Payroll, or BambooHR

• Ensure payroll is accurate and completed on schedule

Payroll Accounting & Reconciliations

• Prepare and post payroll journal entries
• Reconcile payroll clearing accounts, bank activity, and general ledger balances
• Accurately record benefits, deductions, taxes, and employer contributions
• Work with accounting platforms including QuickBooks, NetSuite, or Xero
• Investigate and resolve payroll discrepancies quickly

Payroll Tax & Compliance

• Manage federal, state, and local payroll tax requirements

• Support preparation and filing of:

• Form 941

• W-2s

• 1099s

• Applicable state and local filings