Project Coordinator

Project Coordinator – Project Tracking & Operations

Full-Time | Remote | U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward.

This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items, ensuring deadlines are visible and nothing falls through the cracks.

What You’ll Do

Project Tracking & Coordination

• Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools
• Track deadlines, milestones, dependencies, deliverables, and ownership
• Follow up proactively on outstanding tasks
• Keep project schedules and trackers accurate and current
• Coordinate multiple projects and priorities simultaneously

Communication & Follow-Up

• Act as a coordination point between Project Managers, team members, leadership, and stakeholders
• Schedule and support project meetings
• Capture meeting notes, decisions, and action items
• Communicate project updates and follow up on deliverables
• Escalate blockers and delays before they impact deadlines

Reporting & Documentation

• Prepare weekly project status reports covering progress, risks, blockers, and next steps
• Maintain organized documentation in Google Drive, SharePoint, or Confluence
• Build and maintain project trackers using Excel or Google Sheets
• Ensure project information remains easy to find and up to date

Risk & Resource Tracking

• Identify bottlenecks, missed dependencies, and execution risks
• Maintain risk and issue trackers
• Monitor workloads and resource availability
• Review deliverables for completeness before submission

Vendor Coordination

• Communicate with vendors and external partners