Administrative Assistant

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With us, you can. You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.
We are Visioneers.
We are WSP. 

The Opportunity

Build the Future With Us.

As our Mechanical and Electrical Engineering Team continues to grow across the Greater Toronto Area and Canada, we are seeking a highly organized and proactive Administrative Assistant to support our Operations Leader, Directors, Managers, Project Managers, and technical teams.

This role provides a broad range of administrative, operational, project, and office coordination support, helping to ensure the efficient delivery of projects and day-to-day business activities. You’ll play a key role in connecting people, projects, and priorities while contributing to a collaborative, client-focused, and high-performing team environment.

Your Impact

• Coordinate project setup, budgeting, resourcing, financial administration, and reporting within the ERP system to support effective project delivery.

• Prepare and maintain reports, dashboards, presentations, performance metrics, and executive updates that support operational and business planning.

• Support the Operations Leader, Directors, Managers, and Project Managers with business operations, issue communications, action tracking, schedules, and priority initiatives.

• Prepare, format, and distribute proposals, reports, studies, presentations, correspondence, and other professional business documentation.

• Coordinate internal, client, vendor, and leadership meetings, including scheduling, logistics, travel arrangements, catering, AV support, agendas, minutes, action items, and follow-up.

• Support client relationship management, business development activities, proposal submissions, project documentation, contract records, filing, and document control.

• Coordinate employee onboarding and offboarding, workplace access, equipment provisioning, and office operations while liaising with IT, facilities, and external service providers.

• Advance operational efficiency by supporting health, safety, compliance, emergency preparedness, process improvements, special projects, and broader business priorities.