Legal Support Assistant

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.  

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2026); Canada’s Top Employers for Young People (2026), and Canada’s Best Diversity Employers (2026).

This role is an opportunity for you to join Canada's global law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

Dentons Ottawa's Corporate Group is seeking an experienced Legal Assistant with 3 to 4 years of relevant experience. This role is ideal for a confident, dependable, and business-minded professional who thrives in a collaborative environment, can effectively manage competing priorities, and adapts seamlessly to changing demands.

The successful candidate will be highly organized, discreet, detail-oriented, and committed to delivering exceptional client service. With a proactive and client-focused mindset, they will take a genuine interest in understanding and anticipating the needs of both clients and legal professionals. In this role, they will contribute to maintaining the high standards of service and support that Dentons is known for, ensuring an outstanding experience for lawyers and clients alike.

RESPONSIBILITIES

• Draft, prepare, proofread, and finalize correspondence, accounts, transactional documents, and other legal forms and materials.
• Enter and maintain lawyer dockets, coordinate with the Finance Department as required, and prepare detailed client billings.
• Respond promptly and professionally to client inquiries, conduct appropriate follow-up, and keep lawyers informed of client interactions during their absence.
• Open, organize, maintain, and archive client files, while ensuring compliance with Firm protocols and knowledge management practices, including precedent systems.
• Manage incoming and outgoing mail and correspondence, maintain email accounts, and oversee bring-forward systems to ensure deadlines and follow-ups are met.
• Prepare, review, and process cheque requisitions, expense reports, and other financial documentation.
• Maintain accurate and up-to-date client and matter information, including electronic contact records, in accordance with Dentons' data management requirements.
• Provide administrative support by scheduling appointments and meetings, coordinating travel arrangements, booking meeting rooms, preparing materials, and liaising with internal departments to ensure timely delivery of client service requirements.
• Organize and maintain both electronic and physical filing systems, ensuring documents are accurately stored and readily accessible.
• Foster a collaborative team environment by supporting colleagues, providing coverage during absences, maintaining strict confidentiality, and demonstrating accountability in delivering exceptional service to internal and external clients.
• Perform additional duties and responsibilities as assigned.

QUALIFICATIONS

• Post-secondary education in Business Administration or a related discipline; a Legal Administration or Law Clerk diploma is considered a strong asset.

• 3 to 4 years of experience in a legal assistant or comparable role, preferably within a corporate practice; infrastructure experience an asset.

• Proficiency with legal accounting, docketing, and document management systems.

• Exceptional interpersonal, verbal, and written communication skills, with a demonstrated ability to deliver outstanding client service and interact professionally with a diverse range of stakeholders.

• Superior organizational skills, strong attention to detail, and a commitment to producing accurate, high-quality work, including excellent proofreading and follow-up capabilities.

• Proven ability to manage multiple priorities, work effectively under pressure, and meet competing deadlines in a fast-paced environment while maintaining a positive, collaborative approach.

• Strong critical thinking and problem-solving skills, with the ability to exercise sound judgment and work independently with minimal supervision.

• Demonstrated discretion, professionalism, and commitment to maintaining confidentiality, privacy, and the highest standards of ethical conduct.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. 

The target salary range for this position is $65,000 – $75,000, commensurate with the successful candidate’s skills, experience, and qualifications. Dentons is committed to equitable and competitive compensation. This target range falls within our internal salary ranges, which are based on comparable roles in the external market.  We strive to hire, promote, and transfer individuals at the entry point of the range, with consideration given to prior experience, relevant skills, and market conditions.

We recognize that rewarding exceptional talent goes beyond salary. Our comprehensive total rewards package includes inclusive and flexible benefits that support the wellbeing and development of our people. This includes extended health and mental health benefits, paid time off, retirement savings plans, a fitness subsidy, parental leave top-up, and more.

In addition, our learning and development programs—such as mentorship opportunities, employee networks, and leadership development initiatives—are designed to support personal and professional growth.

At Dentons, all candidate screening, assessment, and hiring decisions are made by people. From time to time, we use AI-enabled tools to assist in enhancing our recruitment process and materials; however, these tools do not screen candidates or make hiring decisions.

Note: Availability of benefits and programs may vary depending on your location and employment type and may be subject to eligibility criteria. Dentons reserves the right to modify or discontinue offerings, in whole or in part, at its discretion and without prior notice.

Equal Opportunity Statement

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.