Assistant HR Manager

Our client is seeking a hands-on and commercially minded Assistant HR Manager to lead the day-to-day Human Resources function for their Singapore operations while providing HR support and coordination for Malaysia.

Human Resources will form the core responsibility of this position, covering recruitment, workforce planning, employee relations, payroll, performance management, HR operations and process improvement.

In addition, the role will provide finance administration and cost-control support in coordination with the Finance team, as well as oversee essential office administration.

The successful candidate should be an experienced HR generalist who is comfortable operating in a fast-paced SME environment, able to work independently with management, lead a small team, and remain hands-on when required.

Key Responsibilities

1. Human Resources – 70%

Recruitment & Workforce Planning
• Lead end-to-end recruitment for Singapore and support recruitment requirements for Malaysia, including sourcing, screening, interviewing, offer management and onboarding.
• Partner with management and hiring managers to understand manpower requirements, recruitment priorities and workforce plans.
• Monitor recruitment pipelines, hiring progress, time-to-fill and recruitment costs.
• Review candidate salary expectations and manage salary discussions within approved manpower budgets.
• Review employment offers and contracts before issuance.
• Evaluate recruitment channels and recommend improvements to recruitment effectiveness, quality and cost.
• Maintain visibility of approved headcount, vacancies and manpower movements.

HR Operations & Employee Lifecycle
• Take ownership of day-to-day HR operations and act as a key HR point of contact for management and employees.
• Manage the employee lifecycle including onboarding, probation, confirmation, employee movements, transfers and off-boarding.
• Ensure employment contracts, HR correspondence, personnel records and HR documentation are properly maintained.
• Advise managers and employees on HR policies, procedures and employment matters.
• Handle employee relations matters, grievances, performance concerns and disciplinary cases, escalating sensitive or higher-risk matters to management where appropriate.
• Coordinate performance appraisal, training and employee engagement activities.
• Review and improve HR policies, procedures and workflows to support changing business requirements.
• Ensure HR practices comply with applicable Singapore employment requirements and company policies.

Payroll, Compensation & Benefits
• Manage end-to-end Singapore payroll processing, including attendance, leave, claims, salary adjustments and payroll verification.
• Ensure salaries, CPF and other applicable statutory submissions are processed accurately and on time. • Maintain appropriate payroll controls, supporting documentation and reconciliation processes. • Investigate and resolve payroll discrepancies promptly. • Manage employee benefits, insurance and claims administration. • Support Malaysia payroll coordination by ensuring accurate employee information and payroll inputs are provided to the relevant local team or service provider. • Maintain visibility of payroll and manpower costs and support management with relevant workforce cost information.