Assistant HR Manager

Summary
- The Assistant HR Manager (Recruitment) is responsible for overseeing the full spectrum of recruitment and talent acquisition activities, including internships, grants administration, and workforce planning.
- This role ensures timely hiring to meet business needs, supports work pass administration, manages employee engagement and relations, HR policy development, and bursary management.
- The incumbent will supervise and develop HR team members to ensure efficient and compliant HR operations.

Responsibilities
Talent Acquisition
- Lead and manage regional end-to-end recruitment processes, including manpower planning, job postings, sourcing, screening, interviewing, selection, and onboarding coordination.
- Partner with hiring managers to understand staffing needs and provide recruitment strategies aligned with business objectives.
- Develop and maintain talent pipelines through job portals, career fairs, educational institutions, and professional networks.
- Monitor recruitment metrics and continuously improve hiring efficiency, quality, and candidate experience.

Internship Programmes

- Oversee internship programmes, including coordination with educational institutions, internship recruitment, onboarding, and programme tracking.
- Manage internship grants and ensure compliance with government grant requirements and submission processes.

Grants Administration
- Manage and administer government-related grants and funding schemes relevant to recruitment, training, and workforce development.
- Ensure compliance with grant requirements, proper documentation, timely submissions, and audit readiness.
- Liaise with relevant government agencies and internal stakeholders to maximise funding opportunities.
- Track grant utilisation and prepare reports for management review.

Performance Management
- Support and coordinate the organisation’s performance management cycle, including goal setting, mid-year reviews, and annual appraisals.
- Guide managers on performance evaluation standards and documentation.
- Track performance outcomes and identify development or improvement plans where necessary.
- Support implementation of performance improvement plans (PIPs) and provide HR advisory to managers.

Work Pass Administration
- Oversee and manage work pass applications, renewals, cancellations, and compliance in accordance with relevant employment regulations.
- Ensure proper documentation, timely submissions, and adherence to statutory requirements.

Employee Engagement & Relations
- Support and implement employee engagement initiatives, including employee programmes, recognition initiatives, and talent retention efforts.
- Administer employee bursary programmes, including eligibility assessment, documentation, and coordination.
- Manage and oversee employee grievance handling processes, ensuring concerns are addressed promptly, fairly, and confidentially.
- Assist in drafting, reviewing, updating, and implementing HR policies, procedures, and guidelines to ensure compliance with employment laws and organisational requirements.

Team Leadership & Capability Development
- Supervise, guide, and train HR Assistants and Executives in recruitment processes and HR administration.
- Ensure accurate record-keeping, proper documentation, and adherence to HR processes and timelines.
- Perform other ad-hoc duties as assigned.

Job Requirements
- Diploma or Degree holder in Human Resources Management, Business Management, or related discipline.
- Minimum 3 - 4 years of relevant HR experience, preferably with strong exposure to recruitment and talent acquisition.
- Well versed with Singapore Employment Act and labour legislation.
- Strong interpersonal skills to work with key decision makers and various levels of employees.
- Familiarity with work pass administration and employment regulations.
- Ability to work in a fast-paced and dynamic environment.
- Able to work under pressure and meet deadlines.
- Hands-on individual with strong coordination skills.
- Prior experience in managing a team.