Accounts Payable Specialist

It's more than a job

As a finance professional at Kuehne+Nagel, your work includes managing budgets, strategic planning, and overseeing financial operations. You also help make ordinary and special moments possible for people around the world. Because your financial diligence allows your colleagues across the company to stay focused on the core of their work, whether it's getting vital healthcare products to those who need them or fresh fruit to children playing in the park. Finance work at Kuehne+Nagel, means more than we imagine.

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If you are interested in providing excellent supplier experience and working in a diverse and fast-growing environment, do not hesitate to learn more about this vacancy. The role is responsible for managing key Accounts Payable (AP) activities within the KC AP team, with dedicated collaboration and shared responsibilities with Germany operations. The position ensures strong governance, risk control, advanced AP execution, and effective stakeholder coordination between the KC AP team and Germany.

How you create impact

1. Governance & Process Management (KC AP Team)

•    Review and manage upcoming changes in AP processes (GS/KC AP team scope)
•    Develop and maintain standard training concepts for AP operations in Belgrade
•    Ensure alignment with Germany-specific requirements where applicable
•    Support implementation of standardized procedures and policies

 2. Segregation of Duties & Controls (KC AP Team & Germany)

•    Perform and support payment approvals (1st KC AP team / 2nd Germany level or vice versa as defined)
•    Ensure proper segregation of duties between KC AP team and Germany
•    Maintain compliance with internal control frameworks and approval matrices

3. Risk Mitigation & Financial Control (KC AP Team & Germany)

•    Manage AP account responsibilities within KC AP team structure
•    Perform and support bank detail verification approvals (KC AP team and Germany split approval logic)
•    Maintain and monitor Internal Control Systems (ICS)
•    Ensure compliance with audit, risk, and regulatory requirements across both entities

4. Advanced Accounts Payable Tasks (KC AP Team)

•    Handle complex AP activities, including: 
o    Supply chain finance (accounting topics)
o    Claims handling (special and exception cases)
o    Dunning letters and coordination with collection agencies
o    Court orders for payment (legal enforcement processes)
o    Garnishments and legal attachments (Pfändung / Vollstreckung)
o    Creditor account management (insolvency, stop payments, escalations)
•    Manage Germany-specific legal and language-dependent processes
•    Support migration of advanced tasks into KC AP team environment
•    Perform tasks requiring advanced accounting and local regulatory knowledge

5. Communication & Escalations (KC AP Team & Germany)

•    Act as mediator between KC AP team and Germany stakeholders
•    Manage escalations end-to-end, ensuring resolution within defined ownership
•    Implement and follow Rules of Engagement between KC AP team and Germany
•    Support organizational communication and alignment

6. Monitoring, Reporting & Audit (KC AP Team)

•    Manage and improve AP dashboards and reporting
•    Coordinate with internal and external auditors (including Germany audits)
•    Ensure transparency and data accuracy in reporting
•    Support audit readiness and issue resolution

7. Projects & Standardization (KC AP Team & Germany)

•    Participate in project management initiatives, including: 
o    European electronic invoicing standard (EN 16931)
•    Support standardization and harmonization between KC AP team and Germany
•    Contribute to process improvements and transformation initiatives

What we would like you to bring

• 3+ years of experience in Finance/Accounting
• Strong knowledge of Accounts Payable processes and controls
• Understanding of ICS, audit, and compliance frameworks
• Stakeholder management across shared service and country organizations
• Strong communication and problem-solving skills
• Ability to handle complex and sensitive financial cases
• Language capability (German strongly preferred)
• Excellent written and spoken English, enabling clear, solutionoriented communication with internal and external partners. 

What's in it for you

Joining our Accounts Payable team means becoming part of a dynamic, collaborative, and supportive finance community.

With us, you can expect: 

• A role where your work truly matters you will directly influence payment accuracy, compliance, and process efficiency. 
• Opportunities to grow, learn, and expand your financial expertise. 
• A team culture based on partnership, transparency, and continuous improvement. 
• Structured workflows and clear processes, with room for initiative and personal ownership. 
• Exposure to international stakeholders and crossfunctional finance teams. 

Who we are

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.

As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.

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