Marketing & Administrative Assistant

About CruxOCM CruxOCM is THE go-to automation company for heavy industry. We're backed by venture capital and are shaking things up in the energy sector. Control room operators deserve the best tools to do their jobs safely and efficiently. And let's not forget about minimizing environmental impact and maximizing revenue! If pilots have autopilot software, why can't control room operators have something similar?

About the Role

We’re looking for a highly organized, execution-oriented Marketing & Executive Operations Coordinator to support both our marketing initiatives and the operational execution that keeps the business moving. This position is open in San Francisco, Bay Area / Houston, Texas / Alberta, Calgary.  

This is a highly cross-functional role that combines field marketing, executive support, sales operations, and business coordination. You’ll own the details that ensure projects are delivered on time—from planning conferences and customer events to supporting executive priorities, maintaining CRM data, coordinating cross-functional initiatives, and improving internal processes.

You’ll work closely with leadership, marketing, sales, customers, and external partners to ensure every project is executed with excellence. This is an ideal opportunity for someone early in their career who enjoys wearing multiple hats, thrives in a fast-paced startup environment, and loves bringing structure to complex work.

What You'll Own

Field Marketing & Conferences

• Research and maintain a calendar of relevant industry conferences, trade shows, customer events, and speaking opportunities.

• Manage end-to-end conference planning, including registrations, sponsorships, exhibitor applications, budgets, timelines, travel, shipping, booth logistics, signage, collateral, giveaways, and on-site schedules.

• Coordinate speaking opportunities by drafting and submitting abstracts, securing approvals, and managing speaker bios, presentation materials, and organizer requirements.

• Coordinate booth staffing, meeting schedules, lead capture, customer engagement plans, executive meetings, partner events, and customer dinners surrounding conferences.

• Support development and execution of event marketing assets, including presentations, booth graphics, invitations, one-pagers, email campaigns, social media content, and pre-event attendee outreach.

• Ensure post-event follow-up by routing leads, documenting meeting outcomes, and preparing reports on attendance, and recommendations.

Marketing & Sales Operations

• Maintain accurate CRM data, including contacts, companies, lifecycle stages, campaign attribution, lead sources, and data hygiene.