Payroll and Onboarding Associate

Work with a Top 20 CPA and advisory firm that Accounts for Anything.  Aprio has 40 U.S. office locations, as well as international office locations and more than 3,200 team members that speak 60+ languages across the globe.  By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.
The Payroll and Onboarding Coordinator is responsible for processing new hires and time records, managing state and federal W-4s, basic ACA functions, E-consent and assisting clients with I9/E-Verify requests. 

Position Responsibilities:

• Employee Onboarding Support: Assist clients with onboarding systems, including maintaining new hire data tied to I-9s, managing E-Verify processes, and resolving discrepancies.

• Compliance and Professional Standards: Adhere to company policies, procedures, and professional standards. 

• Documentation and Communication: Maintain internal records of client interactions, technical issues, and resolutions. Share client feedback and feature requests with internal teams to improve services.  

• Payroll Support: 

• • Set up and maintain new hire and timekeeping records for assigned clients. Collect and enter employee hours, new hire data, and changes.  
• • They will manage an inbound email box to maintain and update federal and state W4 changes within the UKG payroll system.   
• • They will also be responsible for updating E-Consent in the UKG payroll system for W2s and 1095s.  
• • They will be responsible for updating insurance plans to meet the regulatory reporting requirements tied to the Affordable Care Act.(ACA)  

• • Client Support and Troubleshooting: Respond to client inquiries via email, or chat. 

  • Other Duties:

  • Perform additional tasks assigned to support the payroll and onboarding functions. Flexibility to work extended hours during peak periods to meet deadlines.  

  • Meet turnaround requirements for payroll preparation and delivery.

  • Perform all work in a professional manner and in accordance with firm policies, procedures, and professional standards.