Executive Assistant

Executive Assistant (m/f/d)

Unleash your Potential. Make a Difference

We are DHL Freight - a group of 9,000 road cargo experts and Certified Freight Specialists operating in more than 40 countries, who are proud to provide their customers with the best overland freight transport solutions. We are always looking ahead to the next commercial opportunity, anticipating the next global trend. Because at DHL Freight, we're not simply about freight forwarding. We're about forward thinking ways to connect people - and improve their lives.

We are seeking a talented and driven individual to join our team as an Executive Assistant (m/f/d) to 2 board members at the DHL Freight Head Office in Bonn (40 hours/week)

In this role you will play a vital role in supporting the day-to-day operations of two key departments.

Your key responsibilities will include:

• Calendar and Schedule Management: Efficiently managing the complex calendars of both the board members, ensuring meetings, appointments, and deadlines are well-organized and prioritized.
• Travel Coordination: Arranging seamless travel plans, accommodations, and itineraries for both executives, taking into account preferences and optimizing time efficiency.
• Communication Liaison: Serving as the primary point of contact and gatekeeper for all communications, screening and prioritizing emails, calls, and messages with utmost professionalism.
• Meeting Support: Preparing meeting materials, coordinating presentations, and documenting meeting minutes for follow-up actions.
• Project Assistance: Collaborating with other team members to provide support on various projects, ensuring deadlines are met and objectives are achieved

Our perfect match: To excel in this position, you should possess the following qualifications

• Experience: Previous experience as an executive assistant, personal assistant, or in a related role is highly desirable (2-3 years).
• Organization Skills: Excellent organizational skills and the ability to manage multiple tasks with a high level of attention to detail.
• Confidentiality: Demonstrated discretion and the ability to handle sensitive information with confidentiality.
• Communication: Strong written and verbal communication skills, with the ability to effectively interact with internal and external stakeholders.
• Proactivity: A proactive approach to problem-solving, anticipating needs and finding solutions before issues arise.
• Adaptability: Ability to thrive in a dynamic and ever-changing environment, adapting quickly to new challenges and priorities.
• Tech Savviness: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Language Skills: Fluency in English and German is mandatory

Our culture and benefits

DHL Freight is certified as a TOP EMPLOYER® and a Great Place to Work – for good reason. Our culture is built on personal commitment: to our customers, to each other, to society, and to the environment.

We promote talent, recognize excellence, and create space for individual growth – within Germany, across business units, and worldwide. Diversity is part of who we are: we welcome applications regardless of gender, disability, background, religion, age, or sexual orientation.

What you can expect:

• Comprehensive Benefits Package: We offer an attractive compensation package including retirement plans, 30 days of paid vacation, bike leasing options, wellbeing programs, and a wide range of corporate discounts.
• Global Exposure: Work in a truly global organization, collaborating with diverse teams and gaining valuable insights into international markets and best practices.
• Work-Life Balance: Flexible working models, including mobile work options, help you balance your professional and personal commitments.
• Continuous Learning & Development: We invest in your growth through training programs, workshops, and digital learning opportunities to continuously enhance your skills.
• Career & Development Opportunities: Benefit from a wide range of development programs and international career opportunities across DHL Group.
• Inclusion & Equal Opportunity: We actively foster an inclusive workplace and are committed to equal opportunities. We  encourage applications from people with disabilities.

At DHL Freight, we believe growth happens together. Apply now and take the opportunity to develop across roles, functions, and borders

YOUR FUTURE, DELIVERED.

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