Administrative Assistant

Please Note: To conform with the United States Government Space Technology Export Regulations, the applicant must be a U.S. citizen, lawful permanent resident of the U.S., conditional resident, asylee or refugee (protected individuals as defined by 8 U.S.C. 1324b(a)(3)), or eligible to obtain the required authorizations from the U.S. Department of State.
At CesiumAstro, we are developers and pioneers of out-of-the-box communication systems for satellites, UAVs, launch vehicles, and other space and airborne platforms. We take pride in our dynamic and cross-functional work environment, which allows us to learn, develop, and engage across our organization. If you are looking for hands-on, interactive, and autonomous work, CesiumAstro is the place for you. We are actively seeking passionate, collaborative, energetic, and forward-thinking individuals to join our team.
We are looking to add a highly organized and detail-oriented Senior Administrative Assistant to join our team. The Senior Administrative Assistant will play a crucial role in supporting the day-to-day operations of our organization. You will be the face of our company to our employees, visitors, and vendors. The ideal candidate will possess strong administrative skills, excellent communication abilities, and the ability to manage multiple tasks efficiently. This role requires someone who can work independently while also collaborating effectively with team members across multiple departments.

JOB DUTIES AND RESPONSIBILITIES

• Oversee and coordinate day-to-day office operations to ensure efficiency and effectiveness.
• Support senior leaders, managers and employees on multiple teams through a variety of tasks related to organization, communication, and coordination.
• Greet all visitors and help set up conference rooms for meetings.
• Schedule meetings, manage calendars, and book travel.
• Order, organize, and maintain inventory of office supplies and drinks/snacks.
• Facilitate onsite catering for lunches and for special events such as board meetings or birthdays.
• Work closely with outside vendors and members across our team to assist with administrative tasks (shipping, etc.) and various special ordering requests (business card ordering, ad hoc gifts, etc.).
• Assist with coordination of contractors and service providers for work required in the facility ensuring projects are completed to requirements.
• Completing expense reports for designated members of management team.

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

• A minimum of 7 years office administration and/or receptionist experience is required.