Project Coordinator

Our client, an established private architecture firm, is seeking a Project Coordinator to support the organization and delivery of architectural projects. This position will coordinate information, schedules, documentation, and communication across internal teams and external consultants.

Key Responsibilities

• Maintain project schedules, action lists, meeting records, and documentation.
• Coordinate information among architects, consultants, contractors, and clients.
• Prepare meeting agendas and distribute minutes and follow-up items.
• Track project milestones, submissions, approvals, and outstanding decisions.
• Organize drawings, specifications, contracts, and correspondence.
• Assist with submittal, request for information, and change documentation.
• Monitor administrative requirements throughout each project phase.
• Support project managers with reporting, resource coordination, and deadline management.

Requirements

Bachelor’s degree in architecture, construction management, business, or a related field preferred.

3+ years of project coordination or administrative project experience.

Experience within architecture, engineering, construction, or design services preferred.

Strong understanding of project documentation and coordination processes.

Proficiency with Microsoft Office and document management platforms.

Experience with Bluebeam, Newforma, or similar software preferred.

Strong organization, communication, and follow-through skills.

Benefits

Annual salary of $58,000 to $72,000.

Performance-based annual bonus of up to 5%.

Medical, dental, and vision insurance.

401(k) plan with up to 3% employer matching.

15 days of paid time off plus 10 paid holidays.

Employer contribution toward professional development expenses.

Architectural licensure support for eligible employees.

Company-paid basic life insurance.

Equal Employment Opportunity and Non-Discrimination Policy 

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. 

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• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. 

• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. 

State-Specific Information: 

• Rhode Island: We do not request or require salary history from applicants. 

• Connecticut: We provide wage range information upon request or before discussing compensation. 

• New Jersey: We do not inquire about salary history unless voluntarily disclosed. 

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Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.