Executive Assistant

About Us:

webAI is pioneering the future of artificial intelligence by establishing the first distributed AI infrastructure dedicated to personalized AI. We recognize the evolving demands of a data-driven society for scalability and flexibility, and we firmly believe that the future of AI lies in distributed processing at the edge, bringing computation closer to the source of data generation. Our mission is to build a future where a company's valuable data and intellectual property remain entirely private, enabling the deployment of large-scale AI models directly on standard consumer hardware without compromising the information embedded within those models. We are developing an end-to-end platform that is secure, scalable, and fully under the control of our users, empowering enterprises with AI that understands their unique business. We are a team driven by truth, ownership, tenacity, and humility, and we seek individuals who resonate with these core values and are passionate about shaping the next generation of AI.

About the Role:

The Executive Assistant will provide high-level administrative and operational support to the multiple leaders. This role is ideal for someone who thrives in a fast-paced startup environment, excels at organization and communication, and can manage multiple priorities with discretion and attention to detail.

The ideal candidate will act as a central point of coordination for these executives—ensuring smooth day-to-day operations, assisting with scheduling and documentation, and supporting strategic initiatives.

Responsibilities:

• Provide administrative and logistical support to the 3 of our C-level executives, including scheduling meetings, managing calendars, and coordinating travel arrangements.

• Prepare briefing materials, agendas, and meeting notes for internal and external meetings.

• Support project management efforts by tracking deliverables, deadlines, and action items across departments.

• Liaise between internal technical, legal, and operations teams to support contract execution, procurement, and compliance requirements for clients.

• Maintain organized documentation and records for contracts, correspondence, and other work related materials.

• Assist with expense tracking, purchase requests, and budget coordination in partnership with Finance and Operations.

• Coordinate logistics for conferences, events, and external stakeholder engagements.

• Support onboarding and internal communications for new hires joining any of these teams.