Administrative Assistant

Job Summary:

O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply.

Duties & Responsibilities:

•         Greeting Clients and Visitors

•         Operating multi line phone system including transferring calls and forwarding voicemails

•         Scheduling and confirming appointments

•         Maintain firm conference room schedule and calendar

•         Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter-related tasks as assigned

•         Scanning and distributing incoming mail and deliveries daily

•         Mailing documents via USPS, USPS Certified, UPS, and FedEx

•         Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings

•         Keeping reception area clean, organized and presentable for guests

•         Assist with maintaining office supply inventory and replenishing office supplies

•         Other projects and tasks as assigned

Requirements

Required Skills & Abilities:

·       Proficient with Microsoft Office Suite (Word, Excel and Outlook)

·       Proficient with Adobe PDF

·       Excellent interpersonal and customer service skills

·       Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine

·       Ability to work in fast-paced environment

·       Excellent organizational skills and strong attention to detail

Education & Experience:

High school diploma or equivalent. College Degree in hospitality a plus.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times.

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.