Receptionist/Administrative Assistant

O’Hagan Meyer is seeking to hire a full-time Receptionist/Administrative Assistant that can handle a fast-paced office environment. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The receptionist will work collaboratively with attorneys and staff of the firm. 1-2 years of office experience is preferred. Recent College Grads are encouraged to apply. O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Duties & Responsibilities:

•  Greeting Clients and Visitors
• Operating multi line phone system including transferring calls and forwarding voicemails
• Scheduling and confirming appointments

• Maintain firm conference room schedule and calendar

• Set up offices/desks for new hires
• Create USPS, USPS Certified and FedEx shipping labels

• Assist with overflow projects including copying, scanning, preparing deposition exhibits and trial binders, typing, formatting, researching, scheduling and coordinating meetings

• Assist with event planning

• Keeping reception area, conference rooms and kitchen clean, organized and presentable for guests

• Assist with maintaining office supply inventory and replenishing office supplies

·  Other projects and duties as assigned

Requirements

Required Skills & Abilities:

·       Proficient with Microsoft Office Suite (Word, Excel and Outlook)

·       Proficient with Adobe PDF

·       Excellent interpersonal and customer service skills

·       Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine

·       Ability to work in fast-paced environment

·       Excellent organizational skills and strong attention to detail

Education & Experience:

High school diploma or equivalent.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 25 pounds at times. 

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

*The Office Receptionist is required to be in-office five days per week.